Admin Assistant

Job Title: Admin Assistant II (Hybrid)

Client: Pharmaceuticals

Rate: 24$/h-30$/h on W2

Duration: 6 month – 1 year

Location: Parsippany, NJ ,400 Interpace Parkway

Pin: 07054

Temp to perm: Not as of today – but possible in the future depending on performance and available openings.

Job Description:

This position is responsible for all administrative support to the assigned departments. Essential functions include:

• General administrative support for assigned Vice President(s) and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documents
• Travel coordination (flights/hotels/transportation), expense reporting, and American Express card reconciliation
• Support coordination of meetings with internal and external business partners
• Support expense process in SAP along with purchase requisition and invoicing
• Manage Purchase Orders including creating and tracking spending
• Support the general administrative duties in the Parsippany office, along with other administrative assistants, including managing conference room scheduling, ordering materials and office supplies and office visitors

Your experience and qualifications:

• Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.

Education/Certification/Experience:

• Bachelor's Degree or commensurate experience
• Minimum 5 years' experience in an administrative support role for senior executives

Preferred Qualifications:

• Project management experience.
• Prior experience in the pharmaceutical industry

Skills/Knowledge/Abilities:

• Experience in fast paced, corporate environment
• Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook
• Basic knowledge of teleconference and videoconference services
• Must be able to maintain the highest level of confidentiality, integrity and discretion
• Must be able to multi-task and work with changing priorities
• Excellent verbal, written, organization and interpersonal skills required
• Client service oriented
• Detail oriented
• Demonstrate willingness to accept new tasks and challenges and grow in new areas of responsibility
• Fluency in spoken and written English is required

Travel requirements:

• Some business travel might be required.

Job Type: Contract

Pay: $24.00 - $30.00 per hour

Expected hours: 8 per week

Benefits:

• Health insurance

Application Question(s):

• How many year of experience you have in administrative assistant?
• How many year of experience you have in pharmaceutical, medical device, healthcare industry?
• How many year of experience you have manage Purchase Orders ?

Education:

• Bachelor's (Required)

Experience:

• Executive administrative support: 5 years (Required)
• Pharmaceutical : 3 years (Required)
• Data entry: 2 years (Required)
• SAP: 1 year (Preferred)

Work Location: In person

Salary : $24 - $30