Legal File Clerk

Details:

Stefanini Group is hiring!

Stefanini is looking for a Legal File Clerk in East Hanover, NJ

For quick apply, please reach out to Madelaine 'Madie' Yu

Call: 248-728-6420 / Email: Madelaine.Yu@stefanini.com

Open for W2 candidates only!

Work Location

• Onsite: 100 Deforest Ave., East Hanover, NJ 07936
  
  

Work Hours: 9:00 to 5:00/40-hour work week

Description:

We are seeking Legal File Clerks to assist with a comprehensive cleanup and organization of our E-file room. This project involves the assessment, cataloging, and proper handling of employee files, requiring both physical labor and strong computer skills. The ideal candidates will be responsible for determining the status of employee files, managing confidential information, and ensuring compliance with retention policies.

• Review and assess 18 filing cabinets and 20 boxes of employee files to identify active vs. terminated employees.
• Perform data entry, including lookups on spreadsheets, cross-referencing Excel documents, and updating active and terminated rosters.
• Catalog inactive files into the Iron Mountain system for offsite storage, ensuring compliance with the retention policy of 10 years.
• Engage in physical activities, including moving files, packing boxes, and working collaboratively at a table with another team member.
• Scan documents using a copier and scan-and-go method, and upload files into the SharePoint system as required.
• Maintain a high standard of confidentiality while handling sensitive employee records.
• Adapt to a flexible work style, efficiently managing tasks such as sorting, logging, and organizing files as needed.
  
  

Details:

Requirements:

• Bachelor's degree is preferred; however, significant administrative experience may be considered in lieu of a degree.
• Strong computer skills, particularly with Microsoft Excel and data entry processes.
• Ability to handle physical demands of the job, including standing, moving, and repetitive tasks in a confined space.
• Attention to detail and the ability to work at a fast pace.
• Demonstrated discretion in handling confidential information.
• Proven reliability and accountability in a work environment.
• Excellent communication and collaboration skills to work effectively onsite with the project manager and full-time staff.
  
  

Physical Requirements:

• Ability to engage in physical labor, including lifting, moving boxes, and standing for extended periods.
• Comfortable working in a small, busy environment with the need to move around frequently.
  
  

Listed salary ranges may vary based on experience, qualifications, and local market.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore, and nearshore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are a CMM Level 5 company.