Event Coordinator

Job Description

Stefanini Group is hiring!

Stefanini is looking for an Event Coordinator for Detroit, MI (Hybrid).

For quick Apply, please reach out to Atika Nagar: 248 582 6512/ Atika.nagar@stefanini.com

W2 candidates only!

Hybrid 4 days onsite and 1 day remote based on business needs

Responsibilities

• The Event Planner is responsible for the day today operations and activity on the conference center floor such as special events, Bank meetings and conferences, and a variety of administrative and logistical responsibilities.
• This position is considered intermediate level and performs work of moderate complexity. The incumbent works under general supervision and may take direction from a more senior team member. This job does not have any direct reports.
• Proactively supports the department, and Senior Event.
• Producers, by answering phones, checking shared email box, handling inquiries for space and checking availability in the Event Management System.
• Distributes and responds to inquiries accordingly, and tracks feedback comments for leadership.
• Responsible for administrative duties that include, but are not limited to, coordination and distribution of various logistical reports, creating daily room signs, managing supply inventory and ordering, when necessary, etc.
• Proactively assists Senior Event Producers with logistical details for larger, and more complex, events, and may serve as a backup liaison in their absence.
• Coordinates preevent testing for AV and any necessary systems to ensure reliability and comfort level for clients.
• Creates event registration portals on request for clients, monitor reports on an ongoing basis, and ensures all guest lists and entry/exit requirements have been conveyed to the Law Enforcement Unit.
• Collects presentation materials and digital assets from clients/assist Engagement Team with distribution to appropriate locations in advance of meeting(s).
• Provides logistical support ensuring all client requests are met by checking room setup, audio visual/technology, and catering are set according to department, service, and operational guidelines.
• Provides onsite support day of to deliver enhanced customer service for a memorable experience. Drives innovation and enhance client experience by creating a sense of delight and hospitality.
• Proactively liaises with partner departments to resolve potential logistical issues in advance, or as they may arise.
• Administers hotel and ground transportation contract processes to include obtaining availability, rates, monitoring cutoff dates, assisting with rooming lists.
• The Event Planner is responsible for the day today operations and activity on the conference center floor such as special events, Bank meetings and conferences, and a variety of administrative and logistical responsibilities.
• This position is considered intermediate level and performs work of moderate complexity.
• The incumbent works under general supervision and may take direction from a more senior team member. This job does not have any direct reports.
  
  

Qualifications

• Bachelor's degree in a related field is preferred, or commensurate specialized training.
• Minimum 1 year of work experience in Hospitality, Marketing or Communications.
  
  

Top 3 Hard Skills

• Intermediate understanding, knowledge and skills of conference/event planning and client service work related experience.
• Strategic thought leadership, organization, time management.
• Strong written and oral communication skills.
  
  

Top 3 Soft Skills

• Strong interpersonal skills with a high degree of professionalism.
• Demonstrated critical thinking and decision making abilities.
• Must be flexible and have a demonstrated ability to work in a fast paced environment, and capable of managing multiple priorities.
• Intermediate understanding, knowledge and skills of conference/event planning and client service work related experience.
• Intermediate working knowledge and experience of audio visual equipment, setup, operation and related systems.
• Strategic thought leadership, organization, time management.
• Strong interpersonal skills with a high degree of professionalism.
• Demonstrated critical thinking and decision making abilities.
• Strong written and oral communication skills.
• Ability to work independently and as part of a team.
• Ability to understand the department, Bank, and client budgetary and expense constraints.
• Must be flexible and have a demonstrated ability to work in a fastpaced environment, and capable of managing multiple priorities.
• Proficient PC skills with experience using Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
  
  

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.