Part time Office Administrator

Part-Time Office Administrator

                          In-Office – Irvine, CA | Part-Time up to 20 hours per week

About Us

We Succeed as One

Steelforce America is growing—and we’re looking for talented individuals who would like to grow with us. Backed by the global strength of Steelforce and Steelforce Packaging, Steelforce America combines worldwide resources with local execution to serve customers across North America.

We believe success comes from teamwork combined with collaboration, transparency, and accountability. If you’re motivated, proactive, and ready to make a difference, we’d love to hear from you.

About the Role

The Part-Time Office Administrator serves as the face of the Irvine office and plays a critical role in ensuring a welcoming, organized, and efficient workplace. This individual provides front desk support while also assisting management with administrative coordination, including calendar management and travel arrangements.

This role is ideal for a highly organized, proactive individual who enjoys supporting day-to-day office operations. 

What You’ll Do

Front Desk & Office Operations

• Greet and assist visitors, clients, and vendors with a professional and welcoming demeanor
• Answer and direct incoming calls and manage general email inquiries
• Receive, sort, and distribute mail and packages; coordinate outgoing shipments
• Maintain a clean, organized, and professional front office and common areas
• Order and manage office supplies, coffee, and kitchen inventory
• Coordinate lunch orders for meetings and team events

Office & Facilities Coordination

• Manage conference room scheduling and ensure rooms are set up appropriately for meetings
• Support day-to-day office operations to ensure a smooth and efficient workplace environment
• Coordinate with vendors as needed (e.g., office supplies, deliveries, services)
• Manage and maintain calendars, including scheduling and prioritization of meetings\
• Coordinate domestic and international business travel (flights, hotels, itineraries)
• Assist with logistical planning for management and client meetings

Client & Meeting Support

• Schedule and coordinate client meetings, including room setup and catering as needed
• Ensure a positive and professional client experience from arrival through departure
• Assist with administrative follow-up as needed

What We’re Looking For

• Prior experience in an administrative assistant, office coordinator, or front desk role
• Strong organizational skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• High level of professionalism and customer service orientation
• Ability to handle sensitive information with discretion
• Proficiency in Microsoft Office and calendar management tools
• Experience in a client-facing or fast-paced office environment
• Available to work approximately 4 hours per day Monday through Friday

Compensation & Benefits

Hourly Pay Range: $24.00 – $28.00 per hour

In compliance with California pay transparency requirements, a salary range is provided for this position. Final compensation will be based on experience, skills, and geographic location.

Equal Opportunity Employer

Steelforce America is an equal opportunity employer and is committed to fostering an inclusive workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other legally protected status.

Additional Information

This posting is intended to describe the general nature of the role and is not an exhaustive list of responsibilities. Duties may evolve based on business needs.