Accounting Supervisor - Human Services

Steele County

Job Description

Job Title: Accounting Supervisor

Department: Human Services

Immediate Supervisor: Director of Human Services

FLSA Status: Exempt

DBM Rating: C44

Union: N/A

Job Summary

Under the direction of the Director of Human Services and with coordination of the Finance Director,  the Accounting Supervisor is responsible for the daily supervision, oversight, direction, and administration of staff engaged in carrying out accounting and office-related functions to maintain all financial records, accounts, billing, accounting receivable, accounts payable, and fiscal transactions; prepare and help manage the department budget; prepare and/or oversee the preparation of multiple, complex fiscal/statistical reports; implement, modify, and manage automated accounting systems, oversee and manage the department staff. This position will also have direct oversight over grant management from a fiscal perspective.

Essential Duties and Responsibilities

·       Supervises and directs the activities of staff to ensure compliance with policies, procedures, rules, and regulations.

o   Interviews and selects staff.

o   Oversees staff development and training.

o   Supervises, assigns, directs and oversees work performance to ensure compliance with department and program requirements, guidelines, policies and procedures.

o   Informs director(s) regarding personnel issues, performance issues, and needed actions.

o   Completes staff evaluations, disciplinary actions, and addresses complaints and problems.

o   Interprets federal, state and county policies and procedures for staff.

o   Oversees and adjusts staff caseloads and assignments.

o   Conducts staff meetings, communications, orientations, and trainings.

o   Provides support and consultation to staff.

o   Collaborates in development of departmental policies and procedure.

o   Is a liaison to the Finance Department and to boards and committees as directed.

·       Budget and Reporting

o   Assists director with the development and management of the department budget including forecasting expenditures and revenues.

o   Analyze trends and report pertinent data to department director and Finance Director.  

o   Prepare monthly, quarterly, and annual financial and statistical reports to ensure compliance and timely reimbursement, involving multiple and complex funding sources.

o   Oversight, completion, and management of all grant requirements and reporting from a fiscal perspective. 

·       Accounting

o   Manages accounts payable, billing, billing rates and accounts receivable for the department. Oversee accounting entries, transactions, and reconciliations. Approve expenditures and monitor revenues. Makes adjustments and corrections and provides documentation the to Finance department.

o   Oversees processing of bills, vendor claims, and monthly invoices for clients and all third

party reimbursements.

o   Reviews vendor agreements and contracts from a fiscal perspective.

o   Analyze accounting and collections issues and implement solutions or correct deficiencies in existing processes.  Monitors and files for revenue recapture as necessary.

o   Monitors and reviews cash drawer for accuracy.

o   Monitors all credit card payments.

o   Manages collection of NSF or returned checks.

o   Oversees and manages access to purchasing account for department.

o   Manages and recommends necessary financial software requirements.

o   Submits requests for journal adjustments to the Finance department.

o   Submits all finance/accounting related board requests to Directors for their review.

o   Reports any required reporting discrepancies or accounting adjustments to the Finance Director.

o   Develops and maintains department coding for financial, statistical, and receivable systems related to reimbursement, fiscal reporting, and cost accounting.

o   Manages revenue and expenditures accounts on IFS for accuracy, initiates correction

processes as necessary; consults with Finance Director as necessary.

Manages department portion of the county audit under direction of the Finance Director.

o   Implements new standards and policies under Finance Director’s guidance. 

·       State & Federal Program Requirements

o   Assures all statutes and regulations related to all accounting activities are effectively and professionally administered. Adjusts operational procedures accordingly.

o   Participates in appeal hearings as necessary.

o   Coordinates with other services providers to ensure client support and delivery relating to client budgets and billing.

o   Maintains confidentiality of client data.

·       Collaborates with department head in developing, reviewing and and/or revising programs, policies, procedures and/or creating new services to meet the needs of the community in accordance with the departments strategic plans and objectives.

·       Participates and provides leadership in departmental team meetings to explore issues and concerns and/or to discuss changes or modifications to department programs, procedures or services.

·       Provides leadership and/or participates in emergency preparedness activities/events within Steele County, as needed.

·       Keep abreast of changing legislation, trends, policies, and developments in areas of responsibility.

·       Attend various state, regional and local meetings/training sessions.

·       Performs other duties of a comparable level or type, as required.

Minimum Qualifications

·       Bachelor’s degree in accounting, finance, or business administration

·       Minimum of 5 years accounting experience

·       Valid Driver’s License

Desired Qualifications

·       Accounting experience with a government entity or in human services

·       Experience with GASB and GAAP procedures

·       Grant accounting experience

Essential Knowledge

·       Knowledge of theories, practices, and procedures of governmental accounting and generally accepted accounting principles.

·       Knowledge of laws, rules and guidelines pertaining to job responsibilities.

·       Theories, practices, and procedures of budgeting, financial forecasting, reporting, and financial planning.

·       Knowledge of accounting processes for accounts payable, receivable, fixed assets, payroll and other accounting operations.

·       Knowledge of department programs, projects, procedures and policies.

·       Knowledge of general business and office equipment and software including word processing, spreadsheets, and database programs and accounting applications.

·       Knowledge of county government functions and general county administrative policies and procedures.

Essential Skills

·       Operating, using and applying accounting software, applications or specialized financial programs.

·       Interpreting and applying regulations, rules, guidelines and standards impacting department accounting operations and activities.

·       Learning and applying various department specific terminology, programs, regulations and funding sources and reporting requirements.

·       Delegating and leading departmental support staff and administrative activities within the department, as assigned.

·       Assisting in the development and implementation of accounting controls, procedures and methods consistent with acceptable accounting procedures and methods.

·       Preparing various local, state or federal accounting/fiscal reports.

·       Accounting analysis and projection techniques and procedures in the analysis of cash flow requirements, revenue projections, budget requirements and other financial projections in collaboration with the department head, management team and/or Finance Division.

·       Coordinating and assisting in the annual audit processes within the department.

·       Preparing, maintaining, reconciling and monitoring accounting processes and procedures associated with the maintenance of the general ledger activities, fixed assets, and other accounting functions.

·       Analyzing and interpreting general policies, detailed reports, and technical procedures, ability to write reports and business correspondence.

·       Project management and time management skills in prioritizing schedules, deadlines and projects.

·       Performing assigned duties and responsibility under limited supervision and direction.

Number of Employees Directly Supervised

·       To be Determined

Physical Job Requirements (Percentage of Time)

Category: Light

·       Stand: Occasionally 1-33%

·       Walk: Occasionally 1-33%

·       Sit: Continuously 66-100%

·       Use hand dexterously: Continuously 66-100%

·       Reach with hands & arms: Frequently 34-66%

·       Climb or balance: Never

·       Stoop, kneel, crouch or crawl: Occasionally 1-33%

·       Talk or hear: Continuously 66-100%

·       Taste or smell: Never

·       Lift & carry:

o   Up to 10 pounds: Frequently 1-33%

o   Up to 25 pounds: Occasionally 34-66%

o   Up to 50 pounds: Never

o   More than 50 pounds: Never

Working Conditions

Duties of the job are primarily administrative in nature performed in a typical County office.  The physical and environmental hazards and risks associated with the job can be characterized as minimal.

This description is intended to describe the kinds of tasks and levels of work difficulty being performed by people assigned to this classification. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Shape the future of human services in Steele County. This is more than a supervisory role—it’s an opportunity to build a lasting legacy. In collaboration with our Human Services Director for Steele County, you will not only design operations but also define the department’s identity, values, and reputation for years to come. We are seeking a visionary and resilient leader who can help create a high-performing team, foster a healthy and inclusive work culture, and implement innovative systems that deliver services with accountability, dignity, and measurable impact. This is your chance to lead transformative change and make a difference for thousands of residents.

About Steele County Human Services

The Minnesota Prairie County Alliance (MNPrairie) is a collaborative human services agency formed in 2014 by Dodge, Steele, and Waseca counties to deliver essential services through a shared structure.  Steele County has made the decision to transition out of the collaborative and establish an independent county human services department. Planning and activities for this separation are underway, with the new department scheduled to launch on January 1, 2027.  This change reflects Steele County’s commitment to local service delivery and meeting the unique needs of its residents. We are open and will be flexible with start dates.