Purchasing Administrative Coordinator

Job Duties: 

1.       Work with suppliers and internal staff to obtain quotes and issue purchase orders using Sage software

2.       Prepare and process purchase orders and related documents

3.       Maintain accurate and detailed records of purchases and vendors

4.       Work with the Controller to ensure timely payment processing and reconcile invoices

5.       Review, analyze, and monitor orders, deliveries

6.       Follow up with suppliers to ensure that promised delivery dates are being met

7.       Address and resolve any issues with orders, deliveries, and invoices

8.       Schedule incoming and outgoing deliveries with subcontractors and equipment suppliers

9.       Complete all recordkeeping and filing associated with small logistics company, including scheduling trucking and maintaining required PUCO / ODOT information

10.   Provide general administrative support, including data entry, scheduling and preparing reports

11.   Continuous development of existing QMS (Quality Management System), including following current procedures, updating existing documents, and creating new documents as needed

General Requirements: 

1.       Pass pre-employment and random drug tests

2.       Achieve acceptable scores on proficiency testing to be administered following interview

3.       Excellent verbal and written communication skills and etiquette

4.       Strong organizational skills, and time management

5.       Detail oriented and analytical

6.       Able to multi-task in a busy office environment while maintaining attention to detail

7.       Team Player

8.       Conducts oneself in a professional manner and represents the company accordingly

9.       Dependable

10.   Once training is complete, the ideal candidate will require minimal supervision.

Technical Requirements:

1.       Minimum of two years’ experience in similar position including purchasing and procurement

2.       Proficient with Microsoft Office suite, especially Excel, Word, and Outlook

3.       Educational: High school diploma required, associate’s degree preferred.

Pay: $18-$24/hr. Eligible for first wage increase at initial review at 60 days.  

Work Schedule: 40-45hr/week depending on workload, Monday-Friday

Benefits (after probation period): Medical/dental/vision/life insurance with company covering 75% of premium. Vacation, holiday and sick pay.  Monthly attendance bonuses, quarterly profit sharing, tuition reimbursement and 401k with company matching. (Modern Employee Fitness and Wellness Center (on premise, 6,500 SF with free access for Employee and immediate family members)

About Us: We are an established, continuously growing, ISO 9001:2015, Columbiana County OH company, incorporated in 1995, with an A BBB rating, which engages in the following in housework:

·         Industrial Contracting

·         Structural Fabrications (AISC Accredited)

·         Pressure Fabrications (ASME BVPC U, UM, R stamps)/Pipe B31.3, B31.8, API 1104/Mechanical Fabrications)

·         Original Equipment Manufacturer

·         Professional Engineering Services