Middle School Office Manager

Middle School Office Manager: Architect of Operations

Location: STEAM Academy Middle School (6-8)

Status: 12-Month Operation Level 3 Office Professional

The Opportunity: The Heartbeat of the Middle School

In Ferguson-Florissant, we know that a great school starts with a world-class front office. We are looking for a highly organized, professional, and proactive Middle School Office Manager to lead our administrative operations. You aren't just an "assistant"—you are the Chief of Staff for the building, the primary face of the school for families, and the operational engine that ensures our teachers can teach and our scholars can learn.

As part of the FFSD "New Chapter," you will lead an office culture that prioritizes efficiency, hospitality, and equity. If you are a master of multitasking who thrives in a fast-paced environment, your next chapter starts here.

Role Summary

As the Middle School Office Manager (Level 3), you will coordinate and supervise the daily administrative and clerical operations of a comprehensive middle school. Working in a high-traffic environment, you will manage school budgets/bookkeeping, coordinate building schedules, oversee office staff, and serve as the confidential liaison to the Building Principal. You will work collaboratively with the district office, staff, and the community to ensure a positive, professional, and welcoming environment for all stakeholders.

Why You’ll Succeed (Qualifications)

• Proven Mastery: 3–5 years of successful experience as a Secretary or Administrative Assistant is required. Experience in an educational or high-volume corporate setting is preferred.
• The "Agile" Administrator: You possess advanced clerical and organizational skills, with a proven ability to manage complex schedules and competing priorities.
• Tech Savvy: You are proficient in office software (Google Workspace, Microsoft Office) and student information systems (SIS/Infinite Campus), with the ability to learn new platforms quickly.
• Financial Stewardship: You have experience with basic bookkeeping, purchase orders, and budget tracking.
• Equity Champion: You understand the importance of a welcoming front office and are committed to providing culturally responsive service to our diverse student body and families.
• Relational Expert: You are a professional communicator who can navigate difficult conversations with grace and maintain strict confidentiality.

Your Impact (Key Duties)

• Operational Leadership: Manage the daily flow of the middle school main office, ensuring all clerical tasks are completed with accuracy and professionalism.
• Budget Coordination: Oversee building-level accounts, manage activity funds, process purchase orders, and ensure compliance with district financial policies.
• Administrative Liaison: Provide high-level support to the Building Principal, including managing calendars, preparing reports, and coordinating building-wide events.
• Information Management: Maintain accurate student and staff records, manage building keys/security access, and coordinate the distribution of critical school communications.
• Community Connection: Act as the primary point of contact for parents, visitors, and community partners, ensuring every person who enters the school feels valued and informed.

Your Leadership Partners

• Primary Support: Building Principal

The Logistics of Your Success

• Classification: Level 3 Office Professional Non-Exempt (FLSA)
• Work Year: 12-Month Calendar (Includes paid holidays and vacation accrual).
• Salary: Based on the Office Professional Salary Schedule, with placement determined by verified professional experience.
• Benefits: Full-time Eligibility (Medical, Dental, Vision, Life Insurance, and PEERS Retirement).

The FFSD Advantage: Total Rewards & Support

We don't just hire staff; we invest in operational leaders.

• Time for Rest: In addition to standard holidays, 12-month employees accrue paid vacation time to ensure a healthy work-life balance.
• Health & Heart: 100% district-paid medical, dental, and vision plans, plus access to our Ferg-Flor Care district health clinic for your wellness.
• Professional Growth: Opportunities for district-provided training in leadership, financial software, and professional communication.
• Mentorship for Success: Every new Office Manager is supported by a network of district colleagues to ensure a smooth transition into the FFSD family.

About Our Schools

The Ferguson-Florissant School District is a community-centered district in suburban St. Louis. We believe that operational excellence is the foundation of student achievement. We are fiercely committed to providing a professional, inclusive, and efficient environment for our 10,000 students and the dedicated staff who serve them.

Hiring Timeline

• Application Deadline: April 24, 2026

Ready to be the engine of our school’s success? Join our fantastic team today!

Salary : $18 - $24