What are the responsibilities and job description for the Sales Coordinator position at Steadfast?
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Position Description
Position Summary:
This role plays a crucial part in the pre-construction phase by managing
and coordinating incoming leads and Requests for Proposals (RFPs), developing
comprehensive project proposals, and supporting the sales team with accurate
pricing and thorough project documentation. The ideal candidate will have a
strong understanding of landscape design, irrigation systems, plant materials,
and construction estimating, as well as the ability to interpret technical
blueprints and site plans.
Key Responsibilities:
- Lead & Prospect Management
- Monitor and respond to daily
incoming emails regarding new leads and prospective clients.
- Organize and prioritize
inquiries to ensure timely follow-up and proposal development.
- Proposal Development &
Estimation
- Review and analyze RFPs to
understand client needs, specifications, and project scope.
- Prepare detailed, customized
proposals that may include:
- Plant lists and plant material
selections.
- Irrigation components and
system estimates.
- Grading and soil preparation
costs.
- Ground cover materials and hardscape
elements.
- Labor and installation
estimates.
- Ensure all client requirements
are reflected accurately in proposals and documentation.
- Blueprint & Plan Review
- Study and interpret site plans,
construction drawings, and blueprints provided by clients.
- Cross-reference specifications
with internal standards and materials availability.
- Vendor & Subcontractor
Coordination
- Communicate with nurseries and
plant vendors to secure competitive pricing on plant materials.
- Coordinate with irrigation
suppliers and ground cover companies for quotes and availability.
- Ensure all materials comply with
county codes and regulations relevant to the project location.
- Internal & Client
Communication
- Collaborate closely with Project
Managers to review proposals and finalize pricing.
- Revise proposals as needed based
on feedback before submission to clients.
- Present finalized proposals to
clients in a professional and timely manner.
- Documentation & Accuracy
- Maintain organized records of
all client communications, proposals, and project notes.
- Double-check estimates and
documentation to ensure completeness and compliance.
Required Skills & Qualifications:
- Strong attention to detail and
ability to manage multiple deadlines.
- Excellent communication and
interpersonal skills.
- Proficiency in reading and
interpreting landscape construction plans and blueprints.
- Working knowledge of plant
materials, irrigation systems, and landscape construction practices.
- Familiarity with local (county)
landscaping regulations and permitting processes.
- Experience with estimating
software, Excel, and proposal writing tools.
- Ability to work independently and
collaboratively with internal teams and external partners.
Preferred Experience:
- 2–4 years in a sales, estimating,
or project coordination role in the landscaping or construction industry.
- Degree or coursework in Landscape
Design, Horticulture, Construction Management, or related field (preferred
but not required).
- Experience negotiating with
vendors and coordinating with subcontractors.
We are a drug free work place. All employees will be e-verified.
Type: Full-time
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