What are the responsibilities and job description for the Landscape Scheduler / Project Administrator position at Steadfast?
Apply on-line Now
Position Description
Landscape Scheduler / Project Administrator
Steadfast Contractors Alliance – San Antonio, FL
Steadfast Contractors Alliance is seeking a highly organized and driven Landscape Scheduler / Project Administrator to support our growing commercial landscape installation operations. This is a fast-paced, high-demand role that plays a critical part in coordinating field production, supporting project managers, and ensuring our jobs run efficiently and on schedule.
This position is ideal for someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in keeping operations running smoothly.
Key Responsibilities
- Coordinate and manage daily and weekly schedules for commercial landscape installation crews
- Dispatch crews to job sites, ensuring proper labor allocation and job coverage
- Collaborate closely with multiple Project Managers to align scheduling with project timelines and priorities
- Communicate scheduling updates, changes, and priorities to field teams and internal staff
- Follow up with customers, project managers, and field personnel to ensure job progress and satisfaction
- Assist with administrative support for ongoing projects, including documentation and tracking
- Monitor scheduling conflicts and proactively resolve issues to maintain production flow
- Maintain accurate records within company systems
Qualifications
- Strong organizational and time management skills with the ability to multitask
- Excellent communication skills (verbal and written)
- Ability to perform under pressure in a high-demand, fast-paced environment
- Detail-oriented with strong problem-solving abilities
- Team-oriented mindset with a proactive approach
Preferred Experience (Not Required but a Plus)
- Experience with Buildertrend
- Experience with QuickBooks
- Background in landscape, construction, or land development industries
- Bilingual in Spanish
What We’re Looking For
We are looking for someone who:
- Takes ownership of their role and follows through
- Can think ahead and anticipate scheduling needs
- Communicates clearly and confidently with both field and office teams
- Is adaptable and solutions-driven in a constantly changing environment
Why Join Steadfast?
At Steadfast, we are committed to excellence in everything we do—from the field to the office. You’ll be part of a team that values hard work, collaboration, and continuous growth, with opportunities to develop your career in a rapidly expanding organization.
Apply on-line Now