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Position Description

Position Summary

We are seeking a detail-oriented, proactive Accounts Payable Clerk to manage the credit card receipts process within our finance department. This role requires strong organizational skills, accuracy, and the ability to navigate seamlessly between QuickBooks, Excel, and iPhone-based tools. The ideal candidate is comfortable managing high transaction volume, interacting with staff at all levels, and ensuring that all credit card transactions are coded correctly, reconciled, and balanced.

Key Responsibilities

· Process up to 100 credit card receipts per day, ensuring timely and accurate data entry.

· Review, code, and post credit card transactions in QuickBooks according to company job coding and GL requirements.

· Reconcile credit card statements with the general ledger monthly, identifying and resolving discrepancies.

· Communicate professionally with staff to request missing receipts, clarify charges, or resolve coding issues.

· Maintain organized digital and physical receipt records in compliance with company policies.

· Navigate between iPhone apps, email, Excel, and QuickBooks to gather, process, and verify data.

· Perform research as needed to verify transaction details or investigate discrepancies.

· Assist in month-end closing activities related to accounts payable and credit card expenses.

· Collaborate with the finance team to continuously improve the expense tracking process.

Qualifications

· 2 years of accounts payable, bookkeeping, or related accounting experience.

· Proficiency with QuickBooks and Microsoft Excel (filters, formulas, VLOOKUP, etc.).

· Comfortable using iPhone tools/apps for photo capture, email, and workflow apps.

· Strong understanding of general ledger coding and job cost allocations.

· Ability to work independently while managing large volumes of data efficiently.

· Excellent communication and follow-up skills with a professional, approachable demeanor.

· High attention to detail and strong problem-solving skills.

· Ability to work in a fast-paced, team-oriented environment.

Preferred Skills

· Experience in the construction, service, or field-based industry is a plus.

· Familiarity with digital receipt management platforms or mobile expense tools.

Work Environment & Culture

We pride ourselves on maintaining a professional yet fun and collaborative environment. We're looking for someone who is reliable, positive, and team-oriented—someone who enjoys contributing to process improvement while building strong working relationships across departments.

Compensation & Benefits

· Competitive salary based on experience

· Health, dental, and vision insurance

· 401(k) with company match

· Paid time off and holidays

· Opportunities for professional development