What are the responsibilities and job description for the Investment Operations & Trading Associate position at Stavis Wealth?
Stavis Wealth, a start-up with a proven track record of success, was founded by a visionary CEO with a history of building and scaling wealth management firms. This accomplished leader previously founded and grew two private wealth management firms, each with assets under management at $1 billion, both were successfully merged with public companies.
Position Overview: Stavis Wealth is seeking a detail-oriented and proactive Investment Operations & Trading Associate to support our clients by ensuring smooth day-to-day operations, clients and Advisors with the necessary process/paperwork
The ideal candidate will have experience in financial services, be highly organized, and possess excellent communication skills to work closely with clients and internal teams. Proficiency in WealthBox and Advyzon is preferred. Monitoring trades and transactions reconciled efficiently and accurately, and providing all high-level support across various aspects of client service is warranted. The Investment Operations & Trading Associate will also produce quarterly performance reports.
Key Responsibilities:
- Operational Support: This position will include: opening client accounts, assisting in opening and maintaining client accounts, ensuring all documentation is complete and accurate. Daily account reconciliation of client holdings.
- Account Transfers: Help in transferring existing accounts from various broker dealers, custodians, and/or Registered Investment Advisors and banks.
- Trading & Trade Reconciliation: Ensure daily trades and transactions in client accounts are accurate and executed promptly; resolve any discrepancies in collaboration with internal teams and custodians. Experience with block trading is an essential function of this role.
- Data Entry & Reporting: Maintain accurate records in CRM and portfolio management systems (e.g., HubSpot, WealthBox & Advyzon); generate periodic reports for clients on their accounts, trades, and performance
- Investment Performance Reporting: Responsible for helping to create Investment Policy Statements and Investment Management Agreements for each client and their family, ensuring that their investment strategies align with their unique goals. Prepare comprehensive quarterly investment reports using Advyzon performance and generate Year-to-Date policy performance reports for client meetings.
- Communication & Coordination: Collaborate with portfolio managers, financial advisors, and custodians to facilitate trades and account updates; keep clients informed about their transactions and portfolios
- Compliance Assistance: Ensure all processes comply with relevant industry regulations and company policies; assist with documentation and reporting requirements related to SEC compliance and audits.
- Problem Solving: Identify potential issues in client accounts, transactions, or insurance policies and/or insurance sub-accounts. Work collaboratively with team members to provide effective solutions and improvements.
Qualifications:
- Bachelor's degree in Finance, Business Administration, or related field preferred
- 2 years of experience in client services or operations in the financial services industry
- Series 7 Preferred
- Experience with trade reconciliation and familiarity with investment accounts
- Trading & Block trading experience
- Proficiency in CRM and portfolio management systems (HubSpot, WealthBox, eMoney & Advyzon)
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal skills
- Ability to prioritize tasks and manage time efficiently in a fast-paced environment
- Familiarity with SEC regulations and industry compliance standards is a plus; a propensity to continuously improve in this area is the role of every team member.