Purchasing Agent

Position Summary

The Purchasing Agent sources and purchases parts, equipment, materials, and supplies to support StationServ's service, construction, compliance, and distribution operations. This role places and manages purchase orders, works with vendors on pricing, availability, and delivery, receives and transfers inventory in the system, and resolves discrepancies and claims so that branches, technicians, and customers have what they need when they need it.

Key Responsibilities

• Source and purchase parts, equipment, materials, and supplies based on job, work order, customer, and stock requirements.
• Obtain and compare vendor quotes for pricing, availability, and lead times, and recommend vendors to the Purchasing Manager.
• Issue, track, and expedite purchase orders to ensure on-time delivery; communicate delays and backorders to requesters.
• Research aging open purchase orders and resolve them appropriately.
• Allocate items on order to jobs, work orders, and customer sales tickets, and create internal sales tickets for items used by the installation department.
• Receive incoming inventory into the system with supporting documentation and key transfers of inventory between internal locations.
• Post warranty and core accounting adjustments in coordination with Accounting and the warehouse team.
• Manage parts-related activity on the dispatch board, coordinating with dispatch and field teams.
• Identify and report major discrepancies, over-shipments, and substitutions to the Purchasing Manager.
• Complete damaged-goods claims with vendors and in-transit damage claims with freight carriers.
• Order office and building supplies for branches and schedule building maintenance as assigned.
• Maintain accurate purchasing records and complete daily filing of receivers, transfers, purchase orders, and job tickets.
• Respond to calls and emails promptly and assist other departments with parts and purchasing questions.
• Foster a team-oriented, collaborative work environment.
• Model and promote StationServ's culture and core values.
• Perform other duties as assigned.

Required Qualifications (Must-Have)

• High school diploma or equivalent.
• Two (2) or more years of purchasing, parts, inventory, or related experience.
• Ability to accurately sort, count, and verify items received.
• Proficiency with Microsoft Office Suite, including Excel, and inventory/purchasing software to maintain records, enter data, and create reports.
• Strong organizational skills and attention to detail.
• Excellent time management skills and the ability to multitask in a fast-paced environment.
• Good communication and vendor relationship skills.

Preferred Qualifications

• Associate's degree in business, supply chain, accounting, or a related field.
• Accounting experience.
• Knowledge of petroleum equipment parts (e.g., Gilbarco, Wayne, Veeder-Root, Franklin Fueling, Red Jacket).
• Experience with Sage 100.

Work Environment & Physical Requirements

• Combination of office and warehouse environments, including extended periods working at a computer.
• Warehouse activities that may require extended periods of lifting, standing, and carrying.
• Ability to lift and move up to 50 pounds.

Compensation & Benefits

StationServ offers a competitive, performance-driven compensation program along with:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and paid holidays
• Company-paid life insurance
• Opportunities for career growth and advancement

About StationServ

StationServ is a leading provider of petroleum equipment distribution, service, compliance, testing, and construction, delivering cutting-edge solutions across the full life cycle of fuel providers' needs. StationServ is the employer of choice for technicians and fuel industry professionals and the partner of choice for our customers, driving their growth and success through innovative solutions in products, services, testing, compliance, and construction.

StationServ is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.