Administrative Manager

Job Overview

SUMMARY DESCRIPTION

The Police Administrative Manager performs advanced skilled work overseeing the administrative functions of the Police Department and Municipal Court Staff, including Command Staff support, oversight of the Records Management System (RMS & Tyler New world) departmental records and Terminal Agency Coordinator (TAC). Provides police records and general officer support within the Police Department in a supervisory capacity. Work is performed under the supervision of the Administrative Services Lieutenant. Performs other related duties as required.

BASIC QUALIFICATIONS

High school diploma or GED.

Possess a valid driver's license.

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience which reasonably provides the required knowledge, skills, and abilities.

At least two (2) years of law enforcement experience, including at least one (1) year of administrative, clerical, or supervisory experience; or an equivalent combination of experience and training.

ADDITIONAL QUALIFICATIONS

The ability to work independently as well as with others.

The ability to deal with the public effectively.

Knowledge of principles and practices of leadership.

Basic principles and practice of budget administration and monitoring.

Knowledge of NIBRS reporting, GEARS reporting, and other submissions to state.

Must have GCIC Certification

Must have TAC Certification

DUTIES AND RESPONSIBILITIES

Serves as the Office Manager for the police department; provides administrative support to the Police Chief and officers; organizes and performs a variety of administrative and technical duties while maintaining a high level of confidentiality.

Oversee the daily administrative functions for the department, including the command staff. Create memos and directives at the request of the Police Chief.

Serve as Terminal Agency Coordinator (TAC) for the police department; maintains all GCIC training and training records; operates, enters, and retrieved information from NCIC/GCIC terminal; performs/processes criminal history checks, missing person reports, stolen property, and vehicles.

Serve as Records Manager for the police department; redacting information that is not public information based on the Open Records Act. Maintain the absolute confidentiality of all police records and information.

Assist in checking reports as well as merging so they can be submitted to NIBRS and GEARS. To include fixing minor errors to pass the edit check.

Assist officers and other agencies in researching information.

Serves as system administrator and provides general technical assistance to other staff on Record Management Systems such as RMS/Courtware and Tyler New World, assist officers with reports and system issues.

Data entry to include pertinent information into our systems.

Update and maintain department roster.

Administrative tasks such as processing citations, court documents, and preparation for court.

Monitors lobby and is active in presenting a professional, organized, comfortable and safe environment for our citizens, visitors, vendors, applicants, and the general public.

Answers telephone calls and provide assistance as needed, transfer to 911 center for officer assistance. Notify the 911 center when a citizen is in the lobby and needs to speak with an officer.

Maintains department office supplies and orders when needed, and monitors expenditures. Reviews payroll for a bi-weekly pay cycle.

Logs and keeps track of subpoenas for the department.

Attends ongoing training classes as required. Other training to better perform the job duties.

Performs special projects and other duties as assigned.

Job Type: Full-time

Pay: $45, $55,252.73 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $55,253