Nursing Secretary

Facility: Staten Island Care Center
Location: Staten Island, NY
Shift: Full-Time | 8:00 AM – 4:00 PM
Salary: $25/hour

Position Overview

Staten Island Care Center is seeking a reliable and organized Nursing Secretary to provide administrative support to the Nursing Department. This role is responsible for maintaining accurate records, coordinating departmental communications, assisting with scheduling, and ensuring smooth daily operations within the nursing office.

The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to handle confidential information with professionalism.

Key Responsibilities

• Answer incoming and outgoing calls and accurately document messages with a friendly and professional telephone manner.

• Maintain accurate files and systems within the Nursing Department Office, including confidential employee records.

• Collect, date, and distribute nursing department mail to the Director of Nursing and departmental staff.

• Communicate and coordinate information between the Nursing Department and other departments.

• Prepare and type correspondence, reports, memos, manuals, and other documents accurately and efficiently.

• Assess situations independently and take appropriate action while following established procedures.

• Communicate professionally with outside agencies, facilities, and vendors.

• Assist with nursing department payroll processing in the absence of the Staffing Coordinator.

• Coordinate annual health assessments for nursing department staff.

• Schedule CT scans, MRIs, mammograms, and other appointments while communicating with clinic coordinators.

• Order office supplies and maintain department inventory.

• Coordinate staff participation in outside conferences and educational opportunities.

• Maintain confidentiality of nursing department and employee information.

• Welcome and assist residents, families, visitors, employees, and guests requesting assistance from the Director of Nursing Services.

Qualifications & Requirements

• Minimum of one (1) year of clerical or secretarial experience required.

• Strong computer skills and knowledge of office equipment required.

• Ability to type accurately and efficiently.

• Must be able to read, write, speak, and understand English.

• Ability to make independent decisions and take appropriate action when needed.

• Strong organizational skills with attention to detail.

• Ability to learn new methods, procedures, and systems.

• Must be comfortable handling confidential information with discretion.

Benefits

• Comprehensive Medical & Dental Coverage

• Generous Paid Time Off (PTO)

• 401(k) Retirement Plan

• Employee Recognition Program

• Supportive, team-oriented work environment

• Company perks and employee discounts

If you are a detail-oriented professional who enjoys supporting a healthcare team and making a meaningful impact behind the scenes, we invite you to apply for the Nursing Secretary position at Staten Island Care Center. Join our dedicated team and contribute to providing exceptional support for our residents, staff, and nursing operations.

IND123