What are the responsibilities and job description for the Program Clerical Specialist position at State University of New York, Cortland?
The Migrant Education and Tutorial Services program at SUNY Cortland welcomes applications for a full-time Program Clerical Specialist. This position is responsible for maintaining and updating all databases used by the New York State Migrant Education and Tutorial Services (METS) program including but not limited to MIS2000, Migrant Student Information Exchange (MSIX), and WebApp which contains services delivered to migrant eligible students. This is a temporary position that is currently grant funded for 1 year, 9/1/2025-8/31/2026. Continuation of appointment depends on available grant funding.
As a Research Foundation employee at SUNY Cortland, this position includes yearly cost of living increases and access to professional development opportunities. This position also includes retirement benefits, attractive Health Care options, including dental and vision insurances, and paid parental and family leaves. This position also offers paid time off and supports a work/life balance.
Salary Range:$38,000-$43,000
Salary Range:$38,000-$43,000
What makes SUNY Cortland a great place to work?
- Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
- SUNY Cortland prioritizes work-life balance and well-being in all forms. The university’s state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland’s Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor’s approval.
- Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.
- Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region’s offerings
Major Responsibilities
- Maintain and update the MIS 2000, MSIX, and WebApp database which includes uploading data to the state server on a regular basis.
- Review the student and family data documented by recruiters, including Certificates of Eligibility (COE) and departure forms, ensuring proper identification and correct district assignment for students.
- Enter necessary data collected from METS staff such as student movement, METS administered assessments, group service delivery data, state scores, and transcript information.
- Coordinate the flow of referral and movement data between recruiters, databases, and METS staff.
- Maintain, organize, and file current and previously eligible student records.
- Provide student and service data to METS Director, staff, recruiters, and NYS Data Director regularly and as requested, responding to inquiries regarding the data in a timely manner.
- Create reports for METS Director, Migrant Educators, recruiters, state Director and district personnel as requested or needed.
- Must attend statewide training for the operation and updates of METS databases at least twice a year and as needed.
- Liaison, notify and communicate with districts regarding migrant eligible children receiving free lunch under Title 1, part C (Migrant Education).
- Actively reconcile METS data from the Student Information Repository System on a yearly basis or as needed.
- Participate in office duties including answering phones, responding to inquiries, organizing METS supplies and incoming instructional supplies, and preparing for student, staff and parent events.
Functional and Supervisory Relationships
Reports to and receives supervision from the METS Director. Works closely with the NYS Identification and Recruitment Coordinator for data collection and reporting. Provides support to METS staff including Director, Educators, Recruiters, and office administrative staff.
Required Qualifications
- High School diploma or equivalency plus 2 years’ clerical/office experience
- Demonstrated experience with data entry
- Demonstrated experience using computers and programs such as Microsoft Office products such as Excel and Word
Preferred Qualifications
- Associate’s degree in administrative support, clerical and/or business administration, and/or a relevant field
- Experience working in higher education, school districts or other county agencies and stakeholders and/or not for profit agencies.
- Prior experience working with program grants
Knowledge, Skills & Abilities
- Knowledge of migrant-specific terms and data
- Previous office experience
- Experience working with school districts or other county agencies and stakeholders
- Ability to work independently and as a team
- Accuracy and strong attention to detail
- Good written and verbal communication skills
- Good problem solving and reasoning skills
- Strong organizational skills
- Ability to meet deadlines and complete tasks in a timely manner
About the University
A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine’s “Best Colleges for Your Money List,” fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields.
EEO Statement
The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.
Job Close Date
Salary : $38,000 - $43,000
