What are the responsibilities and job description for the Accounts Receivable Specialist position at State Systems?
Location: Memphis, TN (On-Site)
Company: SSI Fire & Safety
SSI Fire & Safety is a trusted leader in fire protection systems, inspections, and training across Tennessee, Arkansas, Mississippi, Alabama, and Colorado. We protect people and property with reliable life-safety solutions—and we’re growing!
We’re looking for an experienced Accounts Receivable Specialist to join our Memphis team. If you’re detail-oriented, enjoy solving problems, and have experience with construction or project-based billing, we want to hear from you.
What You’ll DoAs an Accounts Receivable Specialist, you’ll manage billing and collections for construction and service projects, ensuring accuracy, compliance, and timely payments. You’ll work closely with project managers, sales teams, and clients to keep financial operations running smoothly.
Key Responsibilities:
Prepare and process progress billings, AIA documents, change orders, and construction invoices.
Verify invoices comply with contract terms, lien waivers, retainage, and documentation requirements.
Monitor A/R aging and follow up on past-due accounts to ensure timely collections.
Reconcile accounts and resolve billing discrepancies quickly.
Maintain accurate billing, payment, and collection records.
Support month-end closing and financial reporting.
Post cash receipts, reconcile sub-ledgers, and manage deposits.
Communicate with clients and internal teams regarding invoice and payment status.
Identify and recommend process improvements for efficiency and accuracy.
Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
3 years of Accounts Receivable experience, including construction or job-cost billing.
Knowledge of AIA billing, lien releases, retainage, and contract compliance.
Proficiency with QuickBooks Online, Microsoft Excel (Pivot Tables, Power Pivots), and ERP systems (Oracle, SAP, or NetSuite).
Excellent organizational, analytical, and communication skills.
Ability to multi-task, meet deadlines, and maintain confidentiality.
Strong teamwork and problem-solving abilities.
At SSI Fire & Safety, your contributions matter. We recognize hard work, reward results, and provide opportunities for career growth in a supportive, team-driven environment.
Benefits include:
Competitive pay
401(k) with company match
Health, dental, and vision insurance
Paid time off and holiday pay
Health Savings & Flexible Spending Accounts
Life, accident, and critical illness insurance
Professional development and advancement opportunities
Employee assistance & wellness programs
Pet insurance and other voluntary benefits
Schedule: Monday–Friday | On-Site
Location: 1861 Vanderhorn Dr., Memphis, TN 38134
If you’re ready to bring your accounting expertise to a growing company that values integrity, teamwork, and excellence, apply today to join SSI Fire & Safety—a company built on trust and protecting what matters most.
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Pre-Employment Screening:
All employment offers are contingent upon successful completion of a background check and drug screening, in accordance with applicable laws and company policy.
SSI Fire & Safety is an Equal Opportunity Employer committed to diversity and inclusion.