Business Office Coordinator 2025-02419

Description and Functions

• Assist the Executive Director with all functions related to board meetings, including meeting preparation, material production (development and posting of agendas), meeting space reservations and scheduling, follow-up with vendors, expense vouchers, and travel arrangements.
• Prepare, distribute, track, and post Board meeting minutes and other meeting minutes as assigned, e.g., Executive Session, Legislative, Practice and Education, Application Review, staff, and department.
• Administrative assistant and Board liaison: Daily sorting and delivering of mail; phone coverage for all departments as needed or directed by the executive director (ED); the “face” of WSBN, greeting individuals who enter the agency
• Compiles, analyzes, and develops biennial and supplemental budgets, as well as the annual closure of the budget.
• Track Wyoming legislature bills/actions which may affect nursing education, practice, licensure, discipline, and other nursing regulation components.
• Make recommendations on fiscal planning and analysis for the Board by monitoring budgets and utilizing spreadsheets and database programs to compile and analyze data.
• Responsible for the coordination of accounts payable/receivable; fiscal/budgetary planning and tracking; assistance with development and oversight of contracts; purchasing; public records requests and general office administration duties, including, but not limited to, daily sorting and delivering of mail; phone coverage and the “face” of WSBN – greeting all individuals who enter the agency
• Monitors fiscal documentation such as travel vouchers, expense vouchers, accounting of state purchase cards, and requisitions
• Prepares detailed reports and participates in drafting policies and procedures, Rules/Regulations revisions, annual reports, cost/benefit analysis, strategic planning, and special projects.
• Purchasing Agent for WSBN includes ordering, receiving, and paying for all supplies, equipment, software, etc.
• Creates contracts for agency purchases; amends existing contracts; renews contracts and tracks all contracts via Cobblestone.
• Receive, track, and complete Public Records Requests and Mailing List Requests in accordance with office and State of Wyoming statutes and policies.
• Facilitate communication and preparation related to administrative hearings.
• Track Wyoming legislature bills/actions which may affect nursing education, practice, licensure, discipline, and other nursing regulation components.
• Coordinates continuing education for customer service, all Microsoft programs, WOLFS, Access, Supervisory/Administrative training, employee training, etc.
• Oversees all aspects of the WSBN staff wellness program.
• Update WSBN website and Facebook page as needed or directed by PE Consultant/Executive Director.
• Draft and distribute communications for the agency via the WSBN Admin email account as directed by the PE Consultant/Executive Director.
• Assist in editing and distributing the WSBN e-publication, The Paintbrush.
• Coordinates and communicates with out-of-state nursing programs to approve clinical requests.
• Assemble and track annual education reports and NCLEX first-time pass rate scores for all approved nursing education programs.

Qualifications

KNOWLEDGE:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to proofread accurately and ask for clarification as required.
• Research and analytical skills.
• Ability to maintain strict confidentiality.
• Self-directed with the ability to manage diverse and competing priorities.
• Ability to use office equipment, software programs (Google, Microsoft, and Adobe), and technology.
• Ability to demonstrate independent judgment and decision-making.
• Accounting and budget process and management, ideally with a knowledge of WOLFS and iBars.

MINIMUM QUALIFICATIONS:

Necessary Special Requirements

NOTES:

• FLSA: Non-exempt

Supplemental Information

054-Wyoming State Board of Nursing - Administration

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

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