Offender Records Supervisor

Introduction

Sand Ridge Secure Treatment Center (SRSTC) within the Department of Health Services (DHS) is hiring an Offender Records Supervisor. This position will typically work between 7:00am and 5:00pm from Monday to Friday.

SRSTC opened in 2001 and provides care and treatment for several different patient populations. The center houses Wisconsin’s Sexually Violent Persons Program, provides care and treatment for persons found not guilty by reasons of mental disease or mental defect, and provides court ordered treatment, testing, and education to patients found not competent to stand trial. SRSTC is a 500-bed treatment facility and is part of the Division of Care and Treatment Services (DCTS). Watch this video to learn more about the work of DCTS.

As an employee of the State of Wisconsin, you'll also have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months.
• Top rated health plan options starting at $45/month for single plans and $111/month for family plans, after 2 months of state service.
• Exceptional pension plan with a 7.2% employer match in 2026 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking and High-Deductible Health Savings.
• Well Wisconsin Wellness Program.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer.
  
  

Position Summary

As an Offender Records Supervisor, you will be responsible for the following Duties:

• Directing the operations of the Admissions Office, Records Department, Program Support Services Department, and Litigation Services.
• Serving as the Records Custodian for SRSTC.
• Providing supervision to Offender Records Associates.
• Serving as a resource to SRSTC Director and Deputy Director, judges, attorneys, state agencies (including DHS, Department of Corrections [DOC], and Department of Justice [DOJ]), and the SRSTC treatment and professional staff concerning legal aspects of admission, treatment, and subsequent release of patients and interpretation/administration of Wisconsin State Statutes, Chapters 980, 971, 975, 51, and 55 with related records and billing issues.
• Serving as SRSTC’s Health Insurance Portability and Accountability Act (HIPAA) Privacy Officer and Forms Manager.
• Assuring compliance with state and federal regulations on the reporting system for patient care, as well as privacy and security of patients’ protected health information.
• In coordination with the IS Supervisor, planning, analyzing, evaluating, and implementing improvements in the SRSTC patient information systems.
• Informing the SRSTC administrative and clinical leadership of changing legal/documentation standards and oversees the implementation of corrective actions in response to identified problems.
  
  

Salary Information

The starting pay is between $30.00 and $33.45 per hour (approximately between $62,400 and $69,600 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is in pay schedule and range 81/04.

Job Details

All appointees will be required to receive a TB test, which will be administered by SRSTC or medical personnel approved by the facility after their start date.

All applicants who may be appointed will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Qualifications

Minimally qualified applicants will have all of the following:

• Experience working in a secure facility.
• Experience supervising subordinate staff or acting as a lead worker.
• Experience, education, training, or skills in record keeping, including proficiency in computer-based record systems (e.g. SVPIS, Electronic Health Record Software, etc.) and experience creating reports for tracking purposes.
  
  

Well-qualified applicants will also have one or more of the following:

• Experience working with the Wisconsin court systems.
• Experience working with or extensive knowledge of Wis. Chapter 980 and 971.
• Experience managing a department within state government.
  
  

Your letter of qualifications is limited to 2 pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.

How To Apply

Applying is easy! Click “Apply for Job” to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application.

Helpful Information

• Once your application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
• Please monitor your email for communications related to this position.
• Current or former permanent, classified, state employees must complete the online application process to be considered.
• If viewing through an external site, please apply directly at Wisc.Jobs.
• For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Mike Sansom in Human Resources at MichaelJ.Sansom@dhs.wi.gov.
  
  

DHS is an Equal Opportunity and Affirmative Action employer. Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.

Deadline to Apply

The deadline to apply is December 12th, by 11:59 pm.

Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm. Late or incomplete applications will not be accepted.