What are the responsibilities and job description for the Administrative Secretary-Revenue-Insurance Commission-Kanawha Co. position at State of West Virginia?
Nature of Work
Division: Legal
Office Location: 900 Pennsylvania Avenue, Charleston, WV 25302
The ideal candidate will be responsible for performing the following duties:
IMPORTANT: You MUST complete ALL parts of the application, including the Work Experience section, or you may attach a detailed resume. Please make sure to review the “Other Information” section of this listing for any specific instructions of the hiring department.
ATTENTION: Applicants may provide verification of post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact any personal information before submitting it to the Division of Personnel.
Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by U.S.mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
Be sure to submit your application for each position of interest. To receive an email notification anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Minimum Qualifications
TRAINING: Graduation from a standard four-year high school or the equivalent.
EXPERIENCE: Six years of full-time or equivalent part-time paid experience in secretarial work, two years must have included administrative support or complex clerical duties.
SUBSTITUTION: Successful full-time study in an accredited college or university, or resident business or vocational school training may be substituted through an established formula for the required experience.
Come join our team!
We Believe Our Employees Deserve The Best To Make Sure They Have a Great Work-life Balance. The WV Offices Of The Insurance Commissioner Offers a Great Benefit Package That Includes
01
AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application.
Division: Legal
Office Location: 900 Pennsylvania Avenue, Charleston, WV 25302
- This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system***
The ideal candidate will be responsible for performing the following duties:
- Provides administrative, legal secretarial, and related confidential duties for the Deputy Commissioner/General Counsel and Legal Division, as needed.
- Assists General Counsel in all matters requiring support such as scheduling, drafting letters, reports, orders and other documents, travel approval and reimbursement, and technical proof reading and correction on drafts of legislation.
- Obtains and composes information for annual reports.
- Maintains calendar for the legislative session and rulemaking deadlines.
- Supports the work of the Legal Division by working directly with the legislative committee, counsel and staff and the Secretary of State’s office and Department of Revenue.
- Tracks all insurance related legislation during the session.
- Coordinates with the Department of Revenue and Secretary of State on rule filing requirements.
- Files all agency rules with the Secretary of State on the e-filing system.
- Composes letters and memorandums.
- Prepares and processes emergency orders.
- Processes and oversees distribution of informational letters, insurance bulletins, and notices.
- Processes public hearing and meeting notices with the Secretary of State to ensure compliance.
- Establishes and revises forms, procedures, formats, and standards for office procedures and correspondence.
- Tracks and maintains all confidential employee grievance files.
- Assists with administrative support for the Executive Division.
- Provides support to the Workers’ Compensation Industrial Counsel and Permanent Total Disability Review Board.
- Assists attorneys with CLE registration and presentations for CLE or other industry/consumer groups.
- Assists with the hiring packets and interview scheduling for new hires in the Legal Division.
- Maintains a litigation status report and maintains files for agency’s outside litigation.
- Performs legal research and agency historical research regarding insurance related issues and administrative issues.
- Other duties as assigned.
IMPORTANT: You MUST complete ALL parts of the application, including the Work Experience section, or you may attach a detailed resume. Please make sure to review the “Other Information” section of this listing for any specific instructions of the hiring department.
ATTENTION: Applicants may provide verification of post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact any personal information before submitting it to the Division of Personnel.
Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by U.S.mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.
Be sure to submit your application for each position of interest. To receive an email notification anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
Minimum Qualifications
TRAINING: Graduation from a standard four-year high school or the equivalent.
EXPERIENCE: Six years of full-time or equivalent part-time paid experience in secretarial work, two years must have included administrative support or complex clerical duties.
SUBSTITUTION: Successful full-time study in an accredited college or university, or resident business or vocational school training may be substituted through an established formula for the required experience.
- *Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.**
Come join our team!
We Believe Our Employees Deserve The Best To Make Sure They Have a Great Work-life Balance. The WV Offices Of The Insurance Commissioner Offers a Great Benefit Package That Includes
- Holidays - Minimum of 12 paid holidays
- Leave Accrual - Ample Annual (starting at 4.61 hours a pay period) and Sick Leave (5.55 hours a pay period) Accrual
- Medical Insurance - Insurance through Public Employees Insurance Agency (PEIA) with several plan options and Flexible Benefits through Mountaineer Flex Benefits to cover additional needs
- Life Insurance - Free $10,000 Basic Life Insurance and additional life insurance offered at a low cost to you
- Retirement - Mandatory retirement where the employee contributes a portion of their annual salary and the employer also contributes, in addition to an optional 457 deferred compensation retirement plan
01
AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application.
- I consent to the above statement.
- Required Question
