HUMAN RESOURCE CONSULTANT ASSISTANT 2

Human Resource Consultant Assistant 2

Washington Corrections Center

Full-Time Non-Permanent

**This recruitment may be used to fill future permanent vacancy**

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Human Resource Consultant Assistant 2 located at the Washington Corrections Center in Shelton, WA.

Washington Corrections Center (WCC) is located 35 miles west of Olympia, the state capitol. WCC is the Reception and Diagnostic Center, a close-custody facility with the primary responsibility to process, test, and classify all adult male felons sentenced to prison in Washington State.  The facility has eight living units and houses approximately 1,500 incarcerated individuals. 600 incarcerated individuals are screened and assessed each month.  WCC is also major hub for transfer of incarcerated individuals to and from facilities throughout the state.
 
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

Complete your application online at www.careers.wa.gov:

• A completed application packet will include:
  • A cover letter outlining how you meet the qualifications for this position,
  • A detailed chronological resume,
  • At least (3) three professional references

- A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

**Incomplete application packages may disqualify an applicant from the application process. **  

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

This position provides the primary administrative support to the Washington Corrections Center, Training Department and Facility Performance Coordinator (FPC). Working with the FPC under their supervision and guidance, providing customer service support to approximately 700 DOC staff, contract staff and volunteers. This position requires the ability to use independent judgement to determine when to respond to inquiries or refer to the FPC. Coordinates the functions of the FPC and exercises independent judgment and problem solving to relieve the FPC of day-to-day routine office matters.

• Creating and maintaining annual in-service files, coordination and/or creation of in-service, special team, and various training rosters in the LC (Learning Center). 
• Creating training rosters/classes in LC and tracking that training accordingly, ordering supplies, scheduling training room/range for inside and outside stakeholders, pulling/requesting training histories from the LC. 
• Pulling compliance reports from LC for in-service or other training courses, pulling reports for department supervisors regarding staff compliance. 
• Working with the safety officer and business office on assigning specific courses for staff completion. 
• Submitting training requests for requested non-DOC courses. Answering questions and providing information via email and telephone. 
• Delegated authority to independently communicate to employees, department heads, and executive staff training needs, status, requirements and availability of training resources. Assist instructors with preparation, set up, finding last minute instructors, clean-up of classrooms and answering questions regarding training. 
• Develop and maintain databases, spreadsheets and forms for tracking of in-service and additional training. 
• Assist with the facilitation of new employee orientation for staff and contractors.
• Prepares orientation packets for either contract or DOC staff, creates ID badges for staff and contract staff through WOMS, deactivates badge account once employee as separated. 
• Works with the Volunteer Coordinator on printing badges for volunteers after completion of appropriate orientation. 
• Escort new staff to the fingerprints area. Assign key hooks and places work orders for staff accountability tags and key chits, works with minor control officer on removing accountability tags after employee is no longer with DOC. This ensures accurate information in the event of a staff recall. 
• Answers questions, provides tours, escorts to the warehouse for uniforms if needed.
• Conducts security orientation and key control with new staff/contract staff. Reviews in-service with new staff, gives a tour of how to locate the Learning Center on the computer and what trainings to complete. 
• Develops and maintains excel tracking sheet for contract staff on site and will update as contract staff leave the facility. 
• Communicate with Payroll, HR, Shift, Roster, Records and Warehouse for orientation.
• Assists students in the computer lab with computer use, access and training. 
• Attends staff meetings and takes minutes when needed. Attend meeting for FPC when the FPC is out or unavailable. 
• Attends statewide FPC meetings with FPC and TDU updates. 
• Follows records and retention schedule for archives files as needed.
• Performs other duties as required and provides to relief to other positions as assigned.

Required:

• High School Diploma or GED
• Type 50 words per minute
• Proficient in MS Office Suite

Desired: 

• Four (4) years senior level office experience, which normally includes two (2) years in a Human Resource environment or related setting; OR equivalent education/experience.
• Experience in using the Learning Center or any other training tracking system,
• Experience in using TAS/WOMS
• Experience in using ATLAS

Vision:  Working together for safer communities.
Mission:  Improving public safety by positively changing lives.
Our Commitment:  To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

 DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
 For additional information about the agency, please visit doc.wa.gov.
 
IMPORTANT NOTES:  Please attach the following to your application:
   

• Minimum of three professional references with your application. Phone number AND email address are required for all professional references. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.  If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. 

BE SURE TO ANSWER ALL SUPPLEMENTAL QUESTIONS AND ATTACH ALL REQUIRED DOCUMENTS.  YOUR ANSWERS TO SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE SECTION OF YOUR APPLICATION.  
 
Only complete applications will be considered.  
 

• Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.  When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
• This position is represented by a Union Shop.
• DOC does not use E-Verify system; therefore, we are not eligible to extend STEM-Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

We are committed to hiring individuals who possess core diversity competencies:

• Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
• Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
• Respectfully acknowledge people's differences and recognize these differences as important and valuable.
• Promote inclusiveness.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email christopher.daniel@doc1.wa.gov or call us at (360) 427-4616. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Salary : $4,270 - $5,710