What are the responsibilities and job description for the HRC2: Position Control and Org Management-Olympia/Hybrid position at State of Washington?
This position is mainly virtual but requires the flexibility of the incumbent to come into the office in Olympia infrequently or as business needs arise. The incumbent is required to be on site in the office the first and last day of employment to pick up and return state-issued equipment, regardless of telework status or location.
The ideal candidate for the Human Resource Consultant 2 role is a detail-driven HR professional who thrives in a fast-paced environment with competing priorities and operates confidently with a high level of independence.
They bring a strong foundation in human resource laws, policies, and regulatory frameworks, enabling them to provide advice, interpretation, and counsel to managers and HR staff regarding human resource policies and procedures and ensure legally defensible, compliant personnel actions. With a commitment to equity, integrity, and confidentiality, they demonstrate sound judgment and the ability to build trust while safeguarding sensitive information.
This candidate excels in technical HR operations, particularly organizational management and position control within the Human Resource Management System (HRMS). They are adept at maintaining accurate organizational structures, job and position relationships, and workforce data that directly impact payroll, timekeeping, and reporting. The strongest applicants will have experience independently implementing and maintaining position control programs and resolving complex HRMS discrepancies to ensure “system accuracy and operational continuity.” Their analytical mindset and data management skills allow them to identify issues, recommend corrective actions, and uphold statewide standards for classification, compensation, and personnel processing.
Finally, the ideal candidate is a collaborative consultant who communicates clearly, supports managers and HR colleagues, and provides informal training and guidance on HR processes. They are adaptable, proactive, and comfortable navigating diverse responsibilities, from processing personnel actions, to interpreting CBAs and WAC requirements. They embody initiative and problem-solving, consistently delivering accurate, timely, and compliant HRMS transactions that support the agency’s mission and ensure employees are onboarded, offboarded, and paid correctly.
Provide consultation and technical guidance to managers and HR staff on personnel processes,
classification alignment, and compliance with HR rules and agreements. This includes:
- Provide expert advice, interpretation, and counsel to managers and HR staff regarding human resource policies and procedures in areas of classification, compensation, organizational management, position control, personnel processes, and collective bargaining
- Research and interpret Collective Bargaining Agreements (CBAs), Washington Administrative Code (WAC), federal and state laws, and agency policies to provide legally defensible guidance on personnel actions and HR processes
- Ensure compliance with CBAs, WAC, and agency policies related to employment lifecycle events such as hiring, promotion, and separation
Manage the development and maintenance of the agency’s organizational structure, jobs, and positions within HRMS. This includes:
- As an expert HR Consultant, independently implement and maintain the agency’s position control program, ensuring accurate organizational structure and alignment with agency needs
- Maintain accurate position records and ensure consistency between organizational structure, personnel actions, and classification requirements
- Allocate compensation and manage account coding assignments in accordance with agency and statewide standards
Manage and ensure the accuracy, compliance, and timely processing of personnel actions and workforce data within HRMS. This includes:
- Coordinate and prioritize HRMS processing activities to ensure compliance with semi-monthly payroll and personnel action deadlines
- Execute and validate HRMS personnel actions, ensuring accuracy, data integrity, and confidentiality
- Serve as the primary liaison with the Human Resources Division for reviewing, routing, and resolving electronic Personnel Action Requests (e-PARs)
- 5 years of professional human resource experience
- OR an Associate’s degree with focus on business, human resources, social or organizational behavioral sciences, or related field AND 3 years of professional human resource experience
- OR A Bachelor's degree with focus on business, human resources, social or organizational behavioral sciences, or related field AND 1 year of professional human resource experience
- OR a combination of relevant education/experience equal to 5 years
Required equity competencies:
- The ability to take action to learn and grow
- The ability to take action to meet the needs of others
Required experience includes:
- Regulatory Knowledge: Expertise in human resource laws and policies
- Problem-Solving Skills: Ability to recommend fair and inclusive courses of action
- Integrity and Confidentiality Skills: Ability to build trust by safeguarding information
- Consulting Expertise: Proficiency in fostering credible professional relationships
- Data Management Skills: Proficiency in handling HR data systems and records
- Adaptability: Ability to manage diverse and varied responsibilities effectively
- Initiative: Proficiency in addressing unexpected challenges
Special Requirements/Conditions of Employment:
- Must be able to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check
Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy. Additionally, we ask that you not include photographs or external links within your documents. Any documents uploaded through this platform will be securely transmitted electronically to support application review.
Please submit your Cover Letter and Resume with your Online Application through the "Add Attachments" field. A resume will not substitute for the "work experience" section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete.
Our agency's mission and values drive every decision that we make, determine how we interact with others, and are at the core of who we are. We value Access, Love, Belonging, Equity, and Stewardship. We understand that a work environment that respects your work/life balance is key; that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self.
Opportunity for All
We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Caleb Baldwin or at 253-306-2999 or the Talent Acquisition Team, prior to the position closing. If you are having technical difficulties creating, accessing, or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711.
**This Organization Participates in E-Verify**
Salary : $61,332 - $82,440