What are the responsibilities and job description for the HR Onboarding Coordinator position at State of Washington?
The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.
The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.
The Opportunity:
The Human Resource (HR) Department is responsible for ensuring the Washington State Department of Agriculture (WSDA) is compliant with all state and federal labor laws and regulations, collective bargaining agreements, policies, and best practices. The staff within the HR department provides direction and consultation to managers, supervisors, and staff regarding all facets of human resource administration. This position reports to the Human Resources Data and Systems Supervisor.
In support of the agency mission this position works under the regular guidance of a higher-level human resource professional. This position serves as a back-up to the HR Processor and provides support to the agency's onboarding process. This position assists with work prioritization and regularly keys personnel and position actions. This position provides first-level professional human resource guidance, monitors program emails, and updates organizational charts. This position interprets and evaluates problems pertaining to the application of Collective Bargaining Agreements (CBA), the Washington Administrative Code (WAC), and agency policy and procedures.
Important Notes:
WSDA is recruiting for a full-time permanent Human Resource Consultant 1 position within the Human Resource Division. This position is located in Olympia, Washington. This is a non-represented position.
The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience. The typical starting salary for this position is: Range 49 Step A $54,204 - Step L $71,136 annually. Some of what you'll do:HRMS Personnel Administration
- Review new hire, rehire, personnel and payroll advisements for completeness.
- Verify advisements accurately reflect correct position and salary data.
- Ensure all requests are aligned with corresponding Washington Administrative Codes (WACs) and collective bargaining agreements (CBAs) and include necessary justifications and documentation.
- Coordinate keying actions with processing team.
- Input actions and data updates into HRMS accurately to meet payroll period cut-offs.
- Calculate anniversary date adjustments for prior state service.
- Coordinate with Talent Acquisition and Training team and internal stakeholders to ensure smooth onboarding experience.
- Facilitate accurate Form I-9 verification of new hires.
- Distribute employee welcome email and solicit/update demographic information.
- Serve as HR liaison for planning and coordination of large onboarding events.
- Request file transmittals for rehires and transferring employees.
- Process verbal and written requests for employment verification.
- Update agency organizational charts.
- Assist with maintaining WSDA HR SharePoint site.
- Monitor PSLF Recertification and Work Permit expirations.
- Monitor and respond to shared HR inbox and Sfax.
- Distribute incoming HR mail.
- Create desk manuals and document standard operating procedures.
- Run and distribute standard reports in HRMS.
Professionals with:
At least one (1) year of office experience in a related setting performing a wide range of human resource administrative duties. Duties include entering data or using data from a Human Resource Information System (HRIS).
In addition to the above qualifications, the following desired knowledge, skills, and abilities would make your application more competitive:
- Ability to use and extract reports from various HR databases.
- Proficiency in Microsoft Office Suite.
Employee Benefits
- A healthy work/life balance, which may include flexible work schedules, and teleworking.
- WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.
- 12 paid Holidays & Vacation and Leave Accruals.
- All Personal Protective Equipment (PPE) required will be provided by the agency.
How to apply
You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions, applicants must attach the following documents to their profile to be considered for this position:
· A resume detailing experience and education
· A cover letter describing how you meet the specific qualifications for this position
· Three professional references
By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.
The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.
WSDA uses a I-9 form(Download PDF reader) to determine Employment Eligibility and Verification, once hired. This document is the authorization of an individual’s ability to be hired for employment within the United States. Applicants must be eligible to work in the United States.
Equity at WSDA
The Department of Agriculture recognizes, appreciates, supports, embraces, and respects all cultural identities and backgrounds while we collaborate in authentic ways. We hire amazing people that share in the commitment to our Pro-Equity Anti-Racist (PEAR) strategic plan, our Healthy Environment for All (HEAL) Act implementation plan, and our unique needs and desires for belonging, respect, and inclusion. We value the growth and development of our team members by providing equitable access to resources and opportunities for continuous learning, improvement, and advancement.
We strive to hire, cultivate, and retain a productive and dedicated workforce that reflects the communities we serve while we are committed to a workplace that celebrates our differences and supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.
Contact Us
Should you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov.
Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.
Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.
Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.
For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.
Salary : $54,204 - $72,900