What are the responsibilities and job description for the State Systems Advisor position at State of Washington Office of Financial Management?
Description
Please note: The starting salary offer will be determined based on the successful candidate’s qualifications within the budgeted salary range of $105,000- $128,000 annually. However, there is the potential for longevity, growth, and salary progression for the individual once employed.
Why work for OFM:
The Office of Financial Management (OFM) serves as the backbone of Washington state government. Our mission is to make our state a better place by connecting people, budgets, policies, data, and systems for state agencies and the Legislature. Our team includes budget advisors, researchers, and other experts, all dedicated public servants working towards an equitable future for every Washingtonian.
If you want to play a key role in enhancing how state government serves its citizens, you’ve found the right place. Join us in making a meaningful difference for every Washingtonian!
The job opportunity:
Join OFM and help shape the future of Washington’s government! Our mission is to strengthen state operations through leadership, innovation, and reliable information, and Statewide Accounting plays a key role in making that happen. We drive accountability and transparency across state agencies, support policy and process improvements, and maintain the statewide financial systems that keep government running smoothly.
In this exciting role, you will report directly to the Statewide Accounting Director and serve as a key leader in modernizing Washington’s financial and administrative infrastructure. You will research and analyze technology solutions, represent statewide business needs, and help guide major system and policy changes. You will collaborate with agencies across Washington, improve business processes, and help shape the state’s future through smart, modern financial practices.
If you are energized by meaningful work, statewide impact, and solving complex challenges in a supportive and collaborative environment, this is the place for you.
Liaison between OFM Statewide Accounting and One Washington
Represents OFM as the recognized expert responsible for ensuring the interests and needs of the state's business (financial) community and statewide accounting/reporting are considered in ongoing efforts to transition the current statewide financial systems such as the Agency Financial Reporting System (AFRS), the Human Resource Management System (HRMS), the Capital Asset Management System (CAMS), and the Travel Expense Management System (TEMS), to an ERP/SaaS solution.
Responsibilities include:
- Participate in regularly scheduled meetings with One Washington IT staff, including conversions, integrations, and finance functional teams
- Participate in statewide meetings between agencies and One Washington
- Provide guidance, knowledge, problem resolution, and legacy systems’ data for Conversion and Integration work efforts
- Assist with design, integrations, testing, and data conversion efforts.
- Identify and document potential issues during the development and testing phases. Work with leadership on possible solutions and/or change requests.
- Identify the impact of change to agencies and strategies to mitigate the "pain" of the change.
Liaison between OFM Statewide Accounting and OFM Information Technology
Represents OFM as the recognized expert responsible for ensuring the interests and needs of the state's business (financial) community and statewide accounting/reporting are considered in ongoing efforts to maintain/enhance statewide financial systems such as AFRS, HRMS, CAMS, and TEMS.
Responsibilities include:
- Participate in regularly scheduled meetings with OFM IT Staff
- Assist with reviewing and prioritizing issues related to maintaining/enhancing financial and administrative systems.
- Advocate enterprise solutions, including identifying the impact of change to agencies and strategies to mitigate the "pain" of the change.
- Manage OFM participation in related projects to facilitate successful and timely completion.
- Reviewing root-cause documentation provided by ITSD of major incidents to ensure corrective actions have been implemented if necessary to ensure no future incidents occur.
- Becoming familiar with existing functionality and gaps in meeting state accounting needs.
- Enterprise legacy system remediation involvement on an ad-hoc basis.
Provide technical consulting to other teams, divisions, leadership, or projects on an ad-hoc basis.
Using knowledge of how the state systems interact, and knowledge of the technical frameworks underpinning them, this role consults to other teams on technical issues regarding interfacing and operation of these systems. Works with external agencies as required to coordinate and support implementation efforts for core statewide applications and projects. Ensuring ongoing communication with appropriate parties to resolve conflicts and issues so that results are achieved.
What we need you to bring:Required Qualifications:
- Demonstrate a big-picture understanding of the state's financial and administrative processes, with a minimum of at least 5 years of experience supporting state enterprise financial and administrative systems.
- Experience in Washington State government, including familiarity working with the state’s enterprise systems.
- Strong analytical and problem-solving skills, with the ability to analyze large datasets, conduct gap analysis, and provide innovative solutions.
- Advanced Excel skills, including the ability to use basic and advanced formulas, create and analyze data using pivot tables, and sort, filtering and analyze large sets of data.
- Demonstrates the ability to create, manage, and maintain accurate and organized documentation.
- Demonstrates the ability to clearly and concisely communicate technical information to diverse audiences.
- Demonstrates the ability to prioritize and manage time and tasks in high-volume environments.
- Experience developing or changing business processes and effectively communicating those changes to key stakeholders.
- Must be self-motivated, detail-oriented, and able to work independently with little need for oversight.
- Ability to demonstrate effective time management, ability to prioritize tasks and produce quality work on time.
- Ability to work with ambiguities and contradictions; flexibility in resolving issues.
- The ability to learn and grow: Curious about themselves and others, who take responsibility for knowing their own strengths and weaknesses, and who use their learning to make government programs and processes more efficient and effective to serve all in Washington.
- The ability to meet the needs of others: Flexible, adaptable, customer-service focused, and willing and able to empathetically respond to the unique needs of the people we work with and serve.
Desired Qualifications:
- Bachelor’s degree with a minimum of 24 semester/36 quarter hours of accounting coursework.
- Possess in-depth familiarity with Washington State laws, regulations, and administrative/accounting policies and generally accepted accounting principles (GAAP)
- Experience managing, operating, configuring, or implementing Workday is highly desirable. Similar experience with another software-as-a-service ERP, or similar enterprise or state-wide software product, would also be welcome.
- In-depth knowledge of the Workday system and its modules. Relevant Workday certifications are highly desirable.
- Ability to learn software configuration concepts and techniques (acquired through training attendance) and apply in such a manner to develop a foundation of ability to support the software in production.
Supplemental Information
What we offer
At OFM, we foster a culture of integrity, innovation, inclusion, and belonging. We value both learned and lived experiences, believing that diversity makes us stronger. To support your health and well-being, we offer a variety of benefit programs for our employees.
Please visit our Recruitment Page for a full list of benefits available to employees. Here’s a quick glance at some of the unique benefits that OFM offers:
- An environment of diversity, equity, inclusion, and belonging
- Medical, Dental, Vision, and Life Insurance
- 12 paid holidays, 14 paid vacation days (minimum), and 12 days of sick leave per year
- State retirement programs
Application Process:
Once you’ve decided to apply for a state government job, you’ll complete an online application to showcase your qualifications. Keep in mind that once you submit the application, a real person will read it. We do not use AI or any other technology to screen your application and reject it. Please ensure you provide clear, detailed information about your work history so your qualifications can be accurately assessed. We will contact the top candidates directly to schedule interviews. If you require a reasonable accommodation during the application process, please call 7-1-1 or 1-800-833-6384.
- Cover letter: describing your qualifications for this specific position
- Resume: that details your applicable experience and education.
- References: at least three professional references and their current contact information.
Questions:
OFM's Staff ASL interpreter is available to all deaf and hard-of-hearing applicants. For questions about this recruitment or to request a reasonable accommodation in the application or interview process, please email us at TalentAcquisition@ofm.wa.gov.
The Office of Financial Management is an equal opportunity employer. We strive to create a working environment that includes and respects diversity in culture, race, ethnicity, sexual orientation, and gender identity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply.
This position is exempt from civil service rules.
For more information, please see WAC 357-19-195.
Benefits:
Health Insurance, Vacation & Paid Time Off, Retirement PlanSalary : $105,000 - $128,000