Contracts Specialist 1 – Rail, Freight & Ports

• Support the administration of architectural and engineering, construction, consultant, interagency, professional services, and other contracts, agreements, and grants throughout their lifecycle.
• Monitor contract performance and deliverables, review invoices and supporting documentation, track milestones and dates, and support contract closeout.

• Maintain contracts, agreements, and grants information in databases, financial systems, filing and archival systems, and SharePoint.
• Coordinate grant calls for projects, including applicant review, documentation, scoring, and compliance activities.
• Coordinate with WSDOT staff, grant recipients, and stakeholders regarding administrative processes, performance monitoring, and required reporting.
• Coordinate federal grant applications, including development and quality review of application materials, submission, and monitoring.
• Coordinate required and ad hoc reporting with WSDOT staff, federal and state agencies, and external stakeholders.
• Support division procurement activities, review assigned procurements for compliance, maintain procurement files, and facilitate related documentation and processing.
• Provide backup support to the Contracts and Federal Compliance Lead, participate in meetings, prepare meeting summaries, collaborate with subject matter experts and staff, and support records retention requirements.

• Contracts & Agreements: Demonstrates working knowledge and experience administering state and/or government contracts and agreements.
• Ethics & Equity: Demonstrates a strong commitment to ethical and equitable standards, sound judgment, and appropriate handling of confidential or sensitive information.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Demonstrates a willingness to take action to meet the needs of others.
• Grants & Contract Agreements: Demonstrates knowledge of federal grant application processes, grant administration and oversight, agreement administration, and project delivery and planning agreements.
• Laws, Rules & Regulations: Demonstrates knowledge of laws, rules, and regulations applicable to federal and state procurements, grants, contracts, and agreements.
• Communication & Collaboration: Communicates clearly with diverse audiences, including government agencies, internal and external stakeholders, and partners; facilitates meetings and delivers presentations.
• Correspondence & Comprehension: Produces and reviews clear technical documents, correspondence, reports, and other written materials; demonstrates proficiency with Microsoft Excel, Word, SharePoint, and PowerPoint.
• Compliance & Attention to Detail: Ensures accuracy, follows state and federal requirements, and applies applicable federal processes.
• Project Management: Supports project administration by applying scope, schedule, budget, and risk considerations and identifying opportunities to improve processes and efficiency.

• Rail Industry Contracts: Familiarity or direct contract experience involving Amtrak, railroads, or rail vendors.
• Federal Transportation Requirements: Familiarity or direct contract experience involving U.S. Department of Transportation laws and regulations.
• SharePoint & Document Collaboration: Familiarity or direct experience using SharePoint tools, document collaboration, and related systems.

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options and may work remote up to 100% per supervisor approval, with the ability to attend infrequent meetings.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including telework options for eligible positions.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov