What are the responsibilities and job description for the Assistant Controller: Accounts Payable (WMS2) position at State of Washington Dept. of Licensing?
Description
We are dedicated to growing a culture of belonging through our values:
Respect | Trust | Diversity | Inclusion | Equity
At the Department of Licensing (DOL), we recognize the importance of work life harmony and work hard to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.
The Accounting Office within our Director's Office is recruiting for an Assistant Controller for Accounts Payable to provide leadership, technical guidance, and process expertise to support the accounting team.
As one of the most visible state agencies and the second-largest revenue generator in Washington State, we engage with over 6 million residents each year and collect nearly $3 billion in taxes and fees. We understand that our services are vital to the daily lives of our customers, enabling them to live, work, drive, and thrive. We take this responsibility to heart and are dedicated to providing equitable and meaningful access to our services for every resident.
Are you a proactive problem-solver with the ability to independently research complex issues, set clear goals and objectives, and define deliverables?
Duties
As an Assistant Controller, you will take a strategic leadership role in overseeing the Accounts Payable and General Ledger Units. Leveraging your extensive financial expertise, you will manage and direct all activities related to these areas within a complex accounting environment. Your strategic mindset will be crucial as you design and implement long-term plans to optimize our processes. You will lead your team by providing direction, fostering growth, and driving performance improvements to ensure efficient and effective financial operations.
Some of what you will do:- Ensure DOL is in compliance with agency, legislative, state and federal requirements as it relates to accounting services and financial accountability.
- Display tact, sensitivity and diplomacy in the handling and resolution of difficult customer situations and employee interpersonal conflicts.
- Manage or conduct the review and research of existing policy, procedure, and rule, statue, or code to lead team to solve complex problems.
- Identify, analyze, assess, and develop accounting process solutions using process improvements or continuous improvement management tools and best practices to improve financial timeliness and accuracy and ensure critical deadlines are met.
- Work with divisions and programs on solutions and options to improve processes.
Are you ready to take the next step in your fiscal career where you will be empowered to influence and affect the positive performance and accomplishment of others supporting the growing program, unit, division and agency purpose, vision, goals, and objectives? If so, we invite you to apply!
Qualifications
What you will bring to the position:
Nine (9) years of relevant professional experience.AND
18 quarter hours or 12 semester hours in accounting, auditing, budget, or another relevant field.
Experience must include:
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Three (3) years of experience:
- Maintaining a high level of customer satisfaction, strong communication skills and working with others at all levels in various capacities.
- Using knowledge of principles of management, finance, business, GAAP, cost benefit analysis, forecasting and asset management.
- Supervising a team of employees.
- Two (2) years of experience creating clearly written documentation with adequate detail, enabling the reader to understand the situation and arrive at the same conclusions.
- One (1) year experience effectively communicating and presenting accounting concepts and information using plain talk to non-financial staff, managers, and customers, both verbally and in writing.
- Knowledge of the principles and practice of supervision and sound personnel management, including coaching subordinate staff.
- Knowledge of how to create and implement policies and procedures.
- Ability to display tact, sensitivity and diplomacy in the handling and resolution of difficult customer situations and employee interpersonal conflicts.
Experience can be gained concurrently.
Up to four (4) years of relevant education in accounting, auditing, or budgeting may substitute year for year for experience.
(Associates degree = 2 years Bachelor’s degree = 4 years)
(Associates degree = 2 years Bachelor’s degree = 4 years)
What may help set you apart:
- Three (3) years of knowledge of and/or extensive experience in governmental accounting environments.
- Five (5) years of experience supervising accounting, financial or budgeting staff and operations.
- Three (3) years of working knowledge of state or local financial reporting systems (State's Agency Financial Reporting System (AFRS), Enterprise Reporting system, the Ad-Hoc Tool, and the AFRS Financial Toolbox).
- Knowledge of bill and fiscal note analysis, Office of Financial Management (OFM) policies and procedures, civil service rules, and various RCWs/WACs.
- Experience interpreting new laws to revise or create new DOL policies that meet the intent of the law. This would include the ability to understand how the law interfaces with Accounting Services, and the ability to research information about current, past, and upcoming laws.
- Experience with accounting and financial operations funded by many fund sources including local, state and federal and with dedicated and restricted accounts.
- Knowledge of hiring policies and procedures.
Additional Requirements of Employment:
- This position is based out of our Olympia office and may be eligible to work remotely up to two (2) days per week.
- Prior to a new hire, a preemployment check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
For inquiries about this position and to request a full position description, contact Dawn Loduha.
Supplemental Information
Come join us in changing the way government delivers services and help build a legacy of commitment to and excellence in diversity, equity, and inclusion!
- Select the apply button at the top of this job announcement.
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Attach a current:
- A cover letter explaining your experience as it relates to this position and why you are interested in this opportunity.
- Resume
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.
We value diverse perspectives and life experiences.
We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ , people with disabilities, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.
Veteran/Military Spouse Preference Notice
To take advantage of veteran/military spouse preference, please notify the Talent Acquisition team. Please include the title of this position in the subject line.
The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, religion, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.
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