What are the responsibilities and job description for the Corrections Specialist 4 - CY81 - HQ position at State of Washington Dept. of Corrections?
Description
Corrections Specialist 4 (Non-Perm)
Department of Corrections
Tumwater, WA
Monthly Salary Range: $6,075 to $8,172
The Department of Corrections is seeking a highly motivated and qualified individual to fill a non-perm position of Corrections Specialist 4 (CS4).
This position supports the DOC mission of maintaining safe communities and positively changing lives by supporting patients living with HIV who are releasing from incarceration to community or partial confinement. As the Lead Coordinator, this position provides critical work statewide to ensure that all objectives and deliverables of funding for the program (both grant and contract, federal Ryan White funds) are met. This position provides a range of client-centered activities focused on improving access to and retention in needed core medical and support services to include mitigation and elimination of barriers to access to care. As part of the Health Services Reentry leadership team, this collaborative position ensures partnership with facility infection prevention and social work leadership. Providing linkage with healthcare and health related social needs reduces recidivism, improves patient healthcare outcomes, and supports people’s success post release from incarceration.
Application assessment will be ongoing, and the hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant's advantage to apply as early as possible.
"This recruitment could be used to fill multiple permanent or non-permanent positions."
Duties
Provide comprehensive services to justice impacted individuals living with HIV per Ryan White standards of care and grant/contract requirements.
- Provides community linkage case management including timely and coordinated access to medically appropriate levels of health and support services and continuity of care from prison to community
- Coordination, guidance, and assistance in accessing medical, social, community, legal, financial, employment, vocational, and/or other needed services.
- Assist eligible patients in obtaining access to other public and private programs such as Medicaid, Medicare, Managed Care Organization services, pharmacy assistance programs, other state or local health care and supportive services.
- Conduct in-person, onsite, and telephone/zoom contacts with individuals to facilitate required work both pre-release and in the community.
- Completes initial and ongoing assessment of service needs, develops comprehensive, individualized care plan, advocates for patients when needed, continuously monitors plan, and updates plan as required by contract/s.
- Facilitates multidisciplinary meetings with facility Health Services Reentry Team (e.g. Social Worker, Reentry Nurse), clinical team (Infection Prevention team members), patient, family/support, community provider, and other partners as needed to ensure smooth continuity of care.
- When patients are set up with Seattle Reentry Clinic (Seattle Roots Community Health) or University of Washington clinics, schedule warm handoff between patient and community provider. For other clinics, set up warm handoff if clinic is amenable.
- Collaborate with facility-based Health Services Reentry team (Social Workers/ Reentry Nurses, etc.) on care coordination and to complete Health Services Reentry Plan form.
- Make appropriate referrals to community agencies including HIV prevention, community agencies, mental health, and substance use treatment as needed to support the client and promote self-sufficiency
- Facilitate transportation to first medical appointment. Based on patient need and as budget allows, facilitate transportation to appointments for Social Security, DSHS, and housing.
- Staff caseload with supervisor and document as case conferencing in Provide.
- Facilitate and provide food vouchers to releasing individuals or individuals in need as budget allows.
- Provide housing referral services including assessment, search, placement and housing advocacy services on behalf of the eligible client as well as associated with these activities.
- Support patients housed with grant funding for up to 2 years post-release including case management, partnering with community Medical Case Manager, and facilitating rent payments, supporting eviction prevention.
- Coordinate linkage to medical, community medical case manager, mental health, primary care, and/or other community healthcare appointments.
- Build and maintain partnerships with internal and external stakeholders with a focus on housing and medical stability.
- Maintains an up-to-date caseload list with tracking to indicate each step has been completed per grant requirements/ protocol in identified team file location.
- Coordinate with DOH justice involved liaison and other DOH staff to include case consultation and team approach to coordination of reentry care.
- Identify high risk behaviors and provide HIV-prevention counseling to program participants
- Document all services provided per DOC guidelines, policy and grant and/or contract requirements to include Provide Enterprises and OMNI.
- Complete and maintain accurate, complete and current records/files
- Attend multidisciplinary team meetings, reentry team meetings, wrap around meetings pertaining to program participants.
- Completes all work timely and as outlined in grant/contract requirements, DOC policy, guidelines, and protocols.
- Track and record post-release follow-up of incarcerated individuals in the community.
- Submit monthly rental payments and track monthly payments and bed nights for each client through the duration of their engagement with the program
Statewide Program Lead and statewide subject matter expert for Community Linkage and Care Coordination program.
- Lead worker for grant funded services, identifying any gaps in required services, providing problem solving and recommendations for remedying any identified concerns.
- Ensure appropriate and efficient use of resources through keeping track of current budgets monthly and identifying areas that are underspent or at risk of being overspent.
- Review program requirements regularly and communicate with Administrator about any concerns related to compliance with grant/contract requirements, budget, or barriers to services.
- Primary point of contact for the statewide program, offering expert technical assistance and specialized consultation to internal and external stakeholders on HIV services.
- Lead case staffing with statewide clinical staff and CLCC team at DOC to share information on all eligible individuals releasing from prison statewide to be prepared for community coordination.
- Provide technical guidance on workload processes and maintain updated protocol, documents, contact lists, and forms.
- Track, review and draft modifications to health care policies, guidelines and protocols.
- Create, maintain, and update program documents to meet grant deliverables to include food voucher tracking, medical transportation tracking, and housing bed nights.
- Monitor the program to identify needs and recommend solutions for complex problems and issues.
- Ensure program documentation meets clinical, grant and DOC requirements. Report any concerns
- Maintain files on each client served in the program that are secure and confidential and easily accessible during work hours.
- Perform audits of participant files in Provide to ensure data entry is meeting standards.
- Review OMNI-HS encounters.
- Attend community meetings, DOH training opportunities, and other events to network and connect with resources.
- Attend King County Jail and other identified meetings to identify DOC involved individuals eligible for the program.
- Build housing and landlord network statewide in partnership with DOC Reentry Division Housing unit.
- Understand WACs and RCWs pertaining to HIV and ensure program is compliant.
- Attend King County Planning Council meetings
- Communicate effectively in the evaluation of workload processes.
- Cover caseloads when needed based on staffing.
- Assist higher level DOC and DOH staff by coordinating all aspects of statewide program services, providing technical assistance and specialized consultation to program participants, staff and outside entities. Identify solutions to complex problems and issues.
- Establish and maintain referral relationships with agencies in the Ryan White continuum of care, as well as external agencies whose services are necessary for the care of the client.
- Build partnerships with Community Corrections Staff to ensure knowledge and awareness of supporting individuals releasing on supervision statewide with reporting requirements and conditions of supervision.
Grant and Contract Management
- Statewide oversight and implementation of Department of Health Contract, Public Health-Seattle & King County (PHSKC) Transitional Grant Area (TGA) Grant, or other grants or contracts that provide funding for the needs of justice impacted people living with HIV
- Assist with the preparation of documentation for contract execution.
- Complete and submit grant proposals as needed; work with Grants Administrator to assist with grants as needed.
- Participate in interagency meetings to include work with DOH and PHSKC.
- Prepare for annual audits in partnership with Grants Administrator and Health Services Reentry Administrator.
- Create and execute action plans to correct any audit findings as needed.
- Work with the budget department to ensure drafted budgets meet program needs, receipts are provided timely, and grant funds are utilized appropriately and to their full extent.
- Maintain comprehensive records specific to grant deliverables and submit quarterly and annual reports of progress for DOC, DOH, PHSKC and other funding sources as needed/required.
- Prepare Clinical Quality Management (CQM) plans and submit as required by funders.
- Provides quality assurance to include regular review of program notes/ records to ensure all contract/grant requirements are met.
- Conducts continuous quality improvement
- Facilitates quality management goals, completes reports and conducts data analysis.
- Identify and report mechanism for identifying and addressing health disparities, implicit bias, barriers to access, including but not limited to physical barriers, knowledge barriers, transportation barriers, and psychological barriers.
- Complete TGA timesheet and any requested time tracking.
Other Duties as Assigned
- Coverage for Health Services Reentry leadership team
- Participate in Health Services projects and quality assurance as assigned
- Attend conferences and other educational opportunities related to HIV/AIDS education, reentry from incarceration and other related topics as budget allows.
- Attend community meetings and workgroups as requested/needed
- Other duties as assigned.
Qualifications
Required qualifications:
- Five years of social service experience providing case management to individuals with physical and/or behavioral health needs. A master’s degree will substitute for one year of experience.
AND
- Two years of experience supervising staff conducting case management duties including physical and/or behavioral health needs
AND
- Two years of experience applying for and managing grants or contracts
- Requires broad and current knowledge base of health care issues, medical engagement, and housing navigation.
- Proficiency using Microsoft Office Suite (Word, Excel, Outlook).
- Demonstrated effective communication skills.
Preferred/Desired Qualifications:
- Bachelor’s degree in public health, social work, human services, social services, behavioral health, or closely related field.
AND
- Five years of professional corrections experience, including at least one year in a supervisory or administrative capacity.
- Note: Additional qualifying experience will substitute, year for year, for up to two years of the desired education. A Master's degree will substitute for one year of experience.
- Working knowledge of the HIV care continuum and care system, ideally in Washington State.
- Experience with housing case management, housing navigation
- Demonstrated ability to communicate verbally and in writing clearly, factually and concisely.
Supplemental Information
Mission: The mission of DOC is to improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
Our Core Values:
Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.- Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
- People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
- Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
- Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
- DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
- DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
- Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
**Please note: Phone number AND email address are required for all professional references.
- A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
- This position may be represented by a bargaining unit.
- Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.
- Must be able to work in spaces, climb stairs, walk long distances, and frequently lift up to 30 pounds. Under rare circumstances this position may be required to lift or carry up to 50 pounds and push up to 100 pounds.
- Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
- Candidates who are offered a job with the Department of Corrections must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
- Salary is based on experience and is determined at the time a final offer of employment is made.
We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
- Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
- Respectfully acknowledge people's differences and recognize these differences as important and valuable.
- Promote inclusiveness.
- Be culturally sensitive and appropriate.
- Respect and value diverse backgrounds and traditions.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Up to 25 paid vacations days a year
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
Many DOC jobs are covered by the Public Safety Employees' Retirement System (PSERS). If someone moves from a Public Employees Retirement System (PERS) eligible position to a PSERS eligible position, they actually retire under two different systems/plans. For more information, please contact the Department of Retirement System at: 1-800-547-6657.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email kathey.waggoner@doc1.wa.govor call us at 509-907-7808 For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
Salary : $6,075 - $8,172