Forms and Records Analyst 3 (FRA3) - Region 3/Everett

Description

The Department of Children, Youth, and Families (DCYF) is seeking an attention-oriented Forms and Records Analyst 3 (FRA3) to process discovery requests and redact records for Region 3, Everett. This fast-paced, time-sensitive position offers flexibility and the opportunity to support and coach staff through a highly specialized process. Your work will not only strengthen internal collaboration but also positively influence outcomes for our dependency court partners. If you have a strong attention to detail, thrive on collaboration and teamwork, apply today to join a dynamic and mission-driven team in a meaningful role dedicated to promoting the permanency, safety, and well-being of children and families.

Some of what you will get to do:

• Redact files in accordance with redaction rules, laws, and policies.
• Access the Agency Records Tracking System (ARRTS) program.
• Provide training and technical assistance.
• Enter and correct data in the record indexing system.
• Provide direction and consultation to DCYF staff on preparing records for imaging and record retention.
• Responsible for accurately communicating record management policy and procedures to DCYF staff.
• Mitigate the risk of court sanctions from improper record management or inaccessible records.
• Assist in transferring records stored on a variety of portable media devices to AX, including incoming media devices.
• Coordinate calculated searches for legal discovery and ensure the requested information is collected in an unredacted and unaltered state.
• Coordinate requests from records and public disclosure managers, the Public Disclosure Unit, the records officer, and other special requests.
• Utilize/research FAMLINK, WaCompass, ACT, SharePoint, and AX to verify the location or destruction of records.
• Scan physical records into AX using Image Trust.
• Manage and gather records in response to discovery requests from the Washington State Attorney General’s office, attorneys, and internal DCYF employees.
• Process and handle requests for Discovery in agency litigation.

Required Qualifications:

Equivalent combination of education and experience totaling six (6) years in forms and/or records management, clerical duties associated with records management, public disclosure, paralegal, or customer service.

OR

Two years as a Forms and Records Analyst 2 (FRA2)

OR

A Bachelor's degree in business administration, accounting, industrial engineering, social services, paralegal, or a related field AND two (2) years of experience in forms and/or records management, public disclosure, clerical duties associated with records management, or customer service.

OR

An Associate of Arts degree in business administration, accounting, industrial engineering, social services, paralegal, or a related field AND four (4) years of experience in forms and/or records management, public disclosure, clerical duties associated with records management, or customer service.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Previous work experience using FAMLINK, WaCompass, ACT, AX, and SharePoint.
• Working knowledge of DCYF policies, procedures, rules, and regulations.
• An advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook).
• Previous work experience in identifying, preserving, and protecting confidential and exempt information under federal and state laws.
• Previous work experience managing multiple record requests and complex record projects.
• Advanced knowledge of multiple record management systems.

How do I apply?

In addition to completing the online application, please attach the following:

• Resume
• Copy of Transcripts (if applicable)
• Cover Letter (optional)

This recruitment may be used to fill multiple vacancies.

Must successfully complete formal training courses as required by law, policy, and regional requirements within twelve months of initial appointment.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, visit: Public Employee Benefits Board (PEBB).

If you would like to request an accommodation throughout the application/interview process, contact DCYF Recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22, or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission). If claiming preference based on Predischarge Certification, the individual will be required to provide their official discharge documentation, such as a DD Form 214, NGB Form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact) the Social Security Number before attaching any documents. For additional information on Veterans’ Preference and guidance on how to determine if you are eligible, click here.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.