What are the responsibilities and job description for the AOT Contract Administrator II position at State of Vermont?
Overview
This is a hybrid position, with in office and remote days.
The Vermont Agency of Transportation (AOT) is seeking a detail-oriented and organized Contract Administrator I/II to join the Contract Administration Bureau's Work Authorization Unit. This position is responsible for administering work authorizations and budget adjustment requests, managing contract compliance, processing consultant invoices, and maintaining accurate financial and contractual records in accordance with State and Federal regulations.
The Contract Administrator reviews and issues work authorizations, verifies invoice accuracy, monitors contract expenditures, maintains contract documentation, and coordinates with project managers, consultants, and finance staff to ensure efficient contract administration. The role also supports consultant evaluations, audit activities, reporting requirements, and the resolution of contract and payment discrepancies while providing excellent customer service to internal and external stakeholders.
The ideal candidate possesses knowledge of contract administration principles, invoice review, financial reconciliation, and Generally Accepted Accounting Principles (GAAP). Success in this role requires the ability to interpret contracts, policies, regulations, and procurement requirements, along with strong analytical, organizational, and communication skills. Proficiency in Microsoft Excel and database applications, exceptional attention to detail, and the ability to manage multiple priorities while working both independently and collaboratively are essential.
Who May Apply
This position, AOT Contract Administrator II (Job Requisition #54842), is open to all State employees and external applicants.
Please Note: This position is being recruited at multiple levels. If you would like to be considered for more than one level, you MUST apply to the specific Job Requisition.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Environmental Factors
Duties are performed in an office setting. Communication with internal customers
Minimum Qualifications
Associates degree or certificate program in contract administration, public administration, accounting, business management, legal, or related field AND one (1) year of a combination of experience in the review and/or administration of government contracts, grants, agreements, maintenance or construction processes, public administration, law, or a related field.
OR
High School diploma or equivalent AND three (3) years or more of experience in the review and/or administration of government contracts, grants and agreements, maintenance or construction processes, public administration, or a related field.
OR
Two (2) years or more of experience as an AOT Contracts Specialist I or AOT Contract Administrator I with the State of Vermont.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
This is a hybrid position, with in office and remote days.
The Vermont Agency of Transportation (AOT) is seeking a detail-oriented and organized Contract Administrator I/II to join the Contract Administration Bureau's Work Authorization Unit. This position is responsible for administering work authorizations and budget adjustment requests, managing contract compliance, processing consultant invoices, and maintaining accurate financial and contractual records in accordance with State and Federal regulations.
The Contract Administrator reviews and issues work authorizations, verifies invoice accuracy, monitors contract expenditures, maintains contract documentation, and coordinates with project managers, consultants, and finance staff to ensure efficient contract administration. The role also supports consultant evaluations, audit activities, reporting requirements, and the resolution of contract and payment discrepancies while providing excellent customer service to internal and external stakeholders.
The ideal candidate possesses knowledge of contract administration principles, invoice review, financial reconciliation, and Generally Accepted Accounting Principles (GAAP). Success in this role requires the ability to interpret contracts, policies, regulations, and procurement requirements, along with strong analytical, organizational, and communication skills. Proficiency in Microsoft Excel and database applications, exceptional attention to detail, and the ability to manage multiple priorities while working both independently and collaboratively are essential.
Who May Apply
This position, AOT Contract Administrator II (Job Requisition #54842), is open to all State employees and external applicants.
Please Note: This position is being recruited at multiple levels. If you would like to be considered for more than one level, you MUST apply to the specific Job Requisition.
- AOT Contract Administrator I (54841)
- AOT Contract Administrator II (54842)
Resumes will not be accepted via e-mail. You must apply online to be considered.
Environmental Factors
Duties are performed in an office setting. Communication with internal customers
Minimum Qualifications
Associates degree or certificate program in contract administration, public administration, accounting, business management, legal, or related field AND one (1) year of a combination of experience in the review and/or administration of government contracts, grants, agreements, maintenance or construction processes, public administration, law, or a related field.
OR
High School diploma or equivalent AND three (3) years or more of experience in the review and/or administration of government contracts, grants and agreements, maintenance or construction processes, public administration, or a related field.
OR
Two (2) years or more of experience as an AOT Contracts Specialist I or AOT Contract Administrator I with the State of Vermont.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium and a dental plan at no cost for employees and their families
- Work/Life balance: 11 paid holidays each year and a generous leave plan
- State Paid Family and Medical Leave Insurance (FMLI)
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Tuition Reimbursement
- Flexible spending healthcare and childcare reimbursement accounts
- Low cost group life insurance
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.