What are the responsibilities and job description for the Contracts & Grants Administrator position at State of Vermont - Department of Transportation Agency?
Overview
The Department of Motor Vehicles (DMV) is seeking a Contract and Grant Administrator to join the Contracts Team as the primary point of contact for procurement of services and goods to support DMV operational needs. There will be significant interaction with the new e-procurement system, VTBUYS.
Duties include, but are not limited to:
- Developing solicitation documents including scope, request for proposals, specification/statements of work, award criteria, and all necessary attachments according to Office of Purchasing and Contract and Agency of Transportation.
- Review of Request for Proposal, Requests for Information, and Statement of Work for Administrative Bulletin 3.5 compliance.
- Coordinate purchasing activities and vendor relationships to support operational needs while ensuring compliance with established policies, procedures, and procurement requirements.
- Support contract administration activities, including monitoring vendor performance, maintaining documentation, tracking deliverables, and addressing issues throughout the contract lifecycle.
- Review procurement documentation for completeness, accuracy, and compliance with applicable policies, procedures, and regulatory requirements.
- Assist internal stakeholders with purchasing methods, vendor selection, procurement procedures, and documentation requirements.
- Coordinate with internal departments and external vendors to obtain goods and services, resolve issues, and ensure timely fulfillment of operational requirements.
- Prepare procurement-related reports, correspondence, presentations, and supporting documentation for management and stakeholders.
- Representation and participation in meetings, training sessions, and cross-functional activities related to purchasing, contracts, vendors, and organizational procedures. Prepares oral and written presentations, reports, and presentations as needed.
- Utilize enterprise systems and electronic tools to maintain procurement records, track transactions, monitor activities, and support efficient contract and purchasing administration.
This position will be eligible for hybrid remote work schedule upon completion of training and/or probationary period.
Who May Apply
This position, Contracts & Grants Administrator (Job Requisition #55707), is open to all State employees and external applicants.
If you would like more information about this position, please contact Diane.Coles@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Environmental Factors
Duties are performed in a standard office setting, but may involve some travel for which private means of transportation is required. Some evening or overtime work may be necessary. Interaction with grantees, contractors and consultants through phone contact is required.
Minimum Qualifications
Bachelor's degree or higher AND two (2) years of work experience that includes one or more of the following: (a) administration of grants/contracts as a funder and/or recipient; (b) collaboration with community partners in the delivery of social services; c) enforcement of provider agreements; OR d) management of financial affairs or a governmental accounting system.
OR
Four (4) years of experience that includes one or more of the following: (a) administration of grants/contracts as a funder and/or recipient; (b) collaboration with community partners in the delivery of social services; c) enforcement of provider agreements; OR d) management of financial affairs or a governmental accounting system.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium and a dental plan at no cost for employees and their families
- Work/Life balance: 12 paid holidays each year and a generous leave plan
- State Paid Family and Medical Leave Insurance (FMLI)
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Tuition Reimbursement
- Flexible spending healthcare and childcare reimbursement accounts
- Low cost group life insurance
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.
Equal Opportunity Employer
Salary : $30 - $46