What are the responsibilities and job description for the Contracts and Grants Administration Manager position at State of Vermont - Department of Environmental Conservation?
Overview
The Vermont Department of Environmental Conservation (DEC) is seeking a highly self-motivated and detail-oriented Contracts and Grants Administration Manager. This position is critical in managing complex contracting and grant processes while supporting process improvements and modernization efforts. You'll serve as a key team member, managing multiple priorities and tracking grants and contracts throughout their terms. This role helps drive efficiency in grant and contract execution, provides peer support, assists the direct supervisor in the development of desk guides and identification of operational efficiencies.
Key responsibilities may include but are not limited to:
- Processing contracts, grant, MOAs, MOUs, RFPs, RFls, and RFAs, retainer contracts, statement of work agreements and amendments, and purchase order requests and changes.
- Manage agreement workflows from development through closeout, maintaining detailed tracking documentation.
- Collaborate with project managers to support municipalities, businesses, and residents throughout Vermont.
- Understand and demonstrate an understanding of contract and grant state and federal compliance, and administrative best practices.
- Occasionally serve as a liaison with Risk Management and the Attorney General's Office for legal and procedural compliance.
- Inform and collaborate with supervisor and leadership to help prioritize team workloads and flag potential areas needing additional support.
- Peer support assisting with review, drafting and editing grant and contract documents described above.
This role requires strong project management, data analysis, and communication skills, as well as a working knowledge of contract and grant administration.
DEC is a dynamic, high-performing team committed to service, support, and innovation, supporting environmental initiatives that impact communities across Vermont. We offer a hybrid work model supporting remote work as well as core days in which staff are in the office. Permission to participate in telework is applied for on an individual basis.
As of July 12, 2026, the step 1 rate for pay grade 25 will be $31.54 per hour and the step 15 rate will be $49.45 per hour.
Who May Apply
This position, Contracts and Grants Administration Manager (Job Requisition #55261), is open to all State employees and external applicants.
If you would like more information about this position, please contact Jane.Malago@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.
Please note that multiple positions in the same work location may be filled from this job posting.
Environmental Factors
Duties are performed in a standard office setting but may involve some travel for which private means of transportation is required. Some evening or overtime work may be necessary. Interaction with grantees, contractors and consultants through phone contact is required.
Minimum Qualifications
Bachelor's degree in accounting, business management, financial auditing, grants administration, or another closely related field, AND one (1) year or more of experience in grant, contract, or program management or another relevant closely related field, including program management or supervisory experience.
OR
Four (4) years or more of combined education and experience in accounting, business management, financial auditing, grants administration, or another relevant field, including one (1) year of program management or supervisory experience.
OR
At least one (1) year as a Contracts & Grants Administrator in Vermont State service.
Preferred Qualifications
Preference for candidates who have completed Lean Green belt, Supervising in State Government, Strengths-Based Leadership, facilitation, and program management trainings.
Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:
- 80% State paid medical premium and a dental plan at no cost for employees and their families
- Work/Life balance: 11 paid holidays each year and a generous leave plan
- State Paid Family and Medical Leave Insurance (FMLI)
- Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
- Tuition Reimbursement
- Flexible spending healthcare and childcare reimbursement accounts
- Low cost group life insurance
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness Program
Want the specifics? Explore the Benefits of State Employment on our website.
Equal Opportunity Employer
The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.
Salary : $31 - $48