What are the responsibilities and job description for the Office Specialist - Return Utah (part time) position at State of Utah?
Job Description
Are you organized, a great communicator, reliable, and hardworking? Have you been out of the workforce and are considering getting back to work? If so, you are just the person we are looking for to fill our Office Specialist - Return Utah position with the Utah Antidiscrimination and Labor Division (UALD).
The Return Utah program is similar to an internship designed for adults looking to re-enter the workforce after an extended absence. These opportunities are structured as return-to-work positions that provide the experience, training, skills, and mentoring an individual needs to return to the workforce.
Return Utah is a 16-week program for people who have taken a career break for at least two years or more for reasons such as starting or raising a family, caring for a family member, chronic illness, enhanced education, other personal/career related needs, etc. Those serving, separated, or retired from military service and their spouses and/or partners are not required to meet the two-year requirement. In addition, those who are underemployed at the time of application are eligible for Return Utah jobs.
**This position is NOT eligible for telework.
This is a part-time, experience-only Return Utah opportunity. Please note, that while we will provide access to resources that will enable you to explore further employment opportunities, your participation does not guarantee employment with the State of Utah upon conclusion of the program.
To be eligible for this return-to-work opportunity, candidates must:
In this position you will provide administrative support to UALD. Your duties may include, but not be limited to the following:
Our model candidate will:
Preferences may be given to applicants with the following (experience does not need to be recent):
Work with engaged, friendly, and collaborative coworkers who believe in the importance of their work and down-to-earth leaders who understand that employees are the most critical asset to the Utah Antidiscrimination and Labor Division. We are proud of what we achieve every day. We love our work and are excited to share it with someone who feels equally excited. If you are capable, motivated, and have a core belief in serving Utahans, come work with us! To learn more about UALD, please visit our website.
AGENCY
Utah's workforce is one of its most valuable resources. The Labor Commission is responsible for ensuring safety and fairness in the workplace and fairness in housing. In addition to Administration, there are five divisions within the Labor Commission:
The Return Utah program is similar to an internship designed for adults looking to re-enter the workforce after an extended absence. These opportunities are structured as return-to-work positions that provide the experience, training, skills, and mentoring an individual needs to return to the workforce.
Return Utah is a 16-week program for people who have taken a career break for at least two years or more for reasons such as starting or raising a family, caring for a family member, chronic illness, enhanced education, other personal/career related needs, etc. Those serving, separated, or retired from military service and their spouses and/or partners are not required to meet the two-year requirement. In addition, those who are underemployed at the time of application are eligible for Return Utah jobs.
**This position is NOT eligible for telework.
This is a part-time, experience-only Return Utah opportunity. Please note, that while we will provide access to resources that will enable you to explore further employment opportunities, your participation does not guarantee employment with the State of Utah upon conclusion of the program.
To be eligible for this return-to-work opportunity, candidates must:
- Be on a career break of two or more years at time of application unless currently serving, recently separated, retired from military service, or supporting a military spouse/partner.
- Have prior professional experience in functional area of interest
In this position you will provide administrative support to UALD. Your duties may include, but not be limited to the following:
- Responding to telephone, face-to-face, and written inquiries.
- Scheduling appointments.
- Demonstrating a working knowledge of basic computer skills and agency-used software applications.
- Entering data, accurately, into agency software.
- Sorting, labeling, filing, and retrieving documents and other materials.
- Verifies data entry by comparing the source document against input data, utilizing an automated verification system, using dual entry or other verification techniques.
- Edits written material for accuracy, format, and arrangement of material.
- Reviews data, records, and files for detail and accuracy.
- Monitor, track, and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and action completed.
Our model candidate will:
- Have excellent customer service skills.
- Possess a friendly and positive disposition.
- Have the ability to communicate with people from all walks of life, verbally and in writing.
- Have the ability to complete work in Microsoft Word and Excel, Google docs and sheets.
- Be organized and detail oriented.
- Possess analytical thinking and problem-solving skills.
Preferences may be given to applicants with the following (experience does not need to be recent):
- Fluency in Spanish (in addition to English).
- Prior customer service experience.
- Work experience in a legal environment.
Work with engaged, friendly, and collaborative coworkers who believe in the importance of their work and down-to-earth leaders who understand that employees are the most critical asset to the Utah Antidiscrimination and Labor Division. We are proud of what we achieve every day. We love our work and are excited to share it with someone who feels equally excited. If you are capable, motivated, and have a core belief in serving Utahans, come work with us! To learn more about UALD, please visit our website.
AGENCY
Utah's workforce is one of its most valuable resources. The Labor Commission is responsible for ensuring safety and fairness in the workplace and fairness in housing. In addition to Administration, there are five divisions within the Labor Commission:
- Adjudication
- Antidiscrimination and Labor (UALD)
- Boiler, Elevator, and Coal Mine Safety
- Industrial Accidents
- Utah Occupational Safety and Health (UOSH)
Supplemental Information
- Classification: Office Specialist I (11020).
- DHRM rules apply for promotions/transfers.
- Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
- Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work.
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