Office Specialist II - Return Utah

RETURN UTAH PROGRAM

Ready to be the face, the voice, and the organizational superpower working with a fantastic team?

Do your friends describe you as a naturally positive, proactive, reliable, and compassionate person? Do you thrive on connecting with people and enjoy the challenge of juggling tasks with a smile? This is your chance to shine! 

While you'll definitely be answering phones and keeping things organized, your real job is to be an independent problem-solver, a customer service rockstar, and a friendly, welcoming spirit. You’re the one who sets the tone, solves the puzzles, and ensures every victim and client leaves feeling valued. If you believe great customer service is an art form and you can manage your own day like a boss, let's talk!

This is a temporary position, approximately 16-20 weeks, at the Utah Office for Victims of Crime (UOVC). 

This candidate chosen for this position will be part of The Return Utah program, which is a formal career reentry program, designated for Utahns reentering the workforce after a career break. The program is tied to this job that you are applying for, meaning that along with a new role and traditional on-the-job training, candidates hired will receive 16 weeks of transitional support (which includes an office technology review, coaching, career development opportunities, mentorship, networking opportunities and job market readiness training).

Principal Duties

• Provide general office support including copying, scanning, faxing and email communication.

• Support management and staff.

• Maintain and organize files.

• Act as Receptionist – answer incoming phone calls (multiple phone lines) and greet and assist walk-in visitors.

• Efficiently perform data entry.

• Other duties as assigned.

Our Ideal Candidate

• Bilingual (English & Spanish)

• Eligible for The Return Utah program - Must have prior professional/life experience and/or qualifying skills suitable for the job’s functional area of interest AND currently fit under one of the following categories:

  • A career break of one year or more at the time of application OR,

  • Confirm military affiliation (as a service member, veteran, spouse or partner) OR

  • Be underemployed at the time of application

• At least one year of experience in a professional office environment.

• Strong communication skills.

• Ability to maintain confidentiality and work independently.

• A professional that is able to deal with others showing tact and sensitivity. 

• Proficient with operating office equipment, Microsoft Office, Adobe, and Google Calendar and ability to learn other agency-specific computer software applications.

• Effective multi-tasking, organization, and time prioritization skills.

• Experience as a legal secretary, paralegal and/or experience with the courts is a bonus.

*This position is not eligible for remote work*

While the Return Utah program will provide access to resources that will enable you to explore further employment opportunities, your participation does not guarantee employment with the state of Utah upon conclusion of the program.

Why You Should Join Our Team:

The Utah Office for Victims of Crime supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes and teamwork. UOVC is a unique, small office staffed with an excellent team of diverse experiences and expertise. Working in this office will give you a direct, hands-on experience that will grow your professional skills and capabilities. 

The Agency

Salary : $23 - $25