PROCUREMENT OFFICER 1 - 04142026-76771

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF TRANSPORTATION, MADISON COUNTY

This position is in Region 4 - Business Solutions - District 48 Section.

For more information, visit the link below:
https://www.tdot.tn.gov/PublicDocuments/Hr/Region-Business-Solutions-Procurement-Officer1.pdf

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree.

OR

Graduation from an accredited college or university with an associate's degree and two years of work experience in procurement, purchasing, logistics, or a related field.

OR

Education equivalent to graduation from a standard high school and four years of work experience in procurement, purchasing, logistics, or a related field.

Substitution of Experience for Education: Work experience in procurement, purchasing, logistics, or a related field may substitute for the required education on a year-for-year basis.

Substitution of Education for Experience: Relevant additional coursework (e.g., business administration, supply chain management, logistics, etc.) from an accredited college or university may substitute for the required work experience on a year-for-year basis.

Overview

The Procurement Officer 1 supports the Business Solutions Section by performing procurement tasks that ensure the timely acquisition of materials, equipment, and services for TDOT's Field Operations and Region Administration. This position is based in a TDOT Region or District. The Procurement Officer 1 provides transactional purchasing support to Districts, maintenance facilities, and Region staff in accordance with TDOT and statewide procurement policies and procedures.

The Procurement Officer 1 performs routine purchasing activities, prepares and submits requisitions and purchase orders in Edison, and assists with invoicing and vouchering. The position will research the appropriate purchasing vehicle, coordinate with vendors to confirm orders and deliveries, and tracks procurement transactions to support accurate inventory and operational needs. The Procurement Officer 1 is key in supporting local procurement functions by upholding documentation standards, ensuring compliance and facilitating consistent service delivery across the Region.

This position reports to the Procurement Officer 2 within the Region Business Solutions team.

Responsibilities

Perform routine, transactional procurement activities to support the acquisition of materials, consumables, equipment, and contracted services for District and Region based operations, including garage work orders, maintenance facilities, and field offices.

Create and submit requisitions and purchase orders in Edison, ensuring compliance with TDOT procurement policies. Reference statewide and agency term contracts when applicable and escalate non-contracted needs or complex purchases to the Procurement Officer 2 for resolution.

Review statewide and agency term contracts and delegations to verify contract applicability, pricing, and vendor eligibility prior to initiating purchases. Ensure selections comply with state procurement requirements and internal approval processes.

Coordinate with Region and District staff, stockroom personnel, and garage personnel, to gather purchasing needs to support the timely fulfillment of work orders, operational tasks, and emergency repairs. Assist with procurement activities required during weather events or emergency situations.

Review and reconcile purchase orders and invoices, ensuring receipt of goods/services has occurred and documentation matches procurement records. Track procurement activity in Edison from the requisition to the completion of the voucher process ensuring alignment with the States requirements for paying suppliers.

Accurately record and confirm the physical receipt of materials, equipment, and contracted services in Edison by coordinating and obtaining appropriate approvals for garage stockroom and field personnel. Ensure receiving documentation is complete, timely, and aligned with purchase orders to support inventory accuracy, payment processing, and audit readiness.

Communicate directly with vendors to confirm purchase orders, verify delivery schedules, and resolve routine issues related to order fulfillment, discrepancies, or invoicing. Ensure vendor interactions are documented and conducted in accordance with TDOT and CPO procurement policies to support the timely receipt of goods and accurate payment processing.

Maintain accurate and well-organized procurement records and documentation in accordance with Records Disposition Authorization (RDA) requirements and TDOT audit readiness protocols. Ensure all filesincluding purchase orders, receipts, and vendor correspondenceare complete, accessible, and properly archived in Edison to support accountability, transparency, and compliance reviews.

Promptly report procurement-related issues, order delays, discrepancies, or policy exceptions to the Procurement Officer 2 to ensure timely resolution and support ongoing process improvements. Provide relevant documentation and context to facilitate effective troubleshooting, escalation, and alignment with TDOT and CPO procurement procedures.

Provide exceptional customer service to procurement stakeholders by sharing data and acquired information, ensuring data is easily accessible and organized, exercising practical listening skills, and communicating effectively.

Promote good public relations with customers. Provide accurate and timely verbal and/or written responses to the public and other Department personnel.

Competencies (KSA's)

Competencies:

1. Decision Quality
2. Manages Complexity
3. Communicates Effectively
4. Resourcefulness
5. Nimble Learning

Knowledges:

1. Administration and Management
2. Clerical
3. Customer and Personal Service

1. Active Learning and Listening
2. Critical Thinking
3. Mathematics
4. Reading Comprehension
5. Negotiation

1. Deductive Reasoning
2. Number Facility
3. Information Ordering
4. Written Comprehension
5. Inductive Reasoning

Tools & Equipment

1. Personal Computer
2. Multi-Function Printer
3. Telephone
4. Calculator