ACCOUNTING TECHNICIAN 2 - 04072026-76466

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, DEBRA JOHNSON REHABILITATION CENTER, DAVIDSON COUNTY

A Motor Vehicle Records screening will be conducted prior to employment.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Education equivalent to graduation from a standard high school and experience equivalent to four years of full-time increasingly responsible clerical accounting or auditing work including, at least, one year of experience similar in nature to that performed by an Accounting Technician 1 with the state of Tennessee.

Substitution of Experience for Education: Qualifying full-time clerical accounting or auditing experience may be substituted for the required education on a year-for-year basis.

Substitution of Education for Experience: Accounting course work from an accredited college or institute may substitute for the required experience under one of the following conditions, there being no substitution for the one year specialized experience: 4.5 quarter hours in accounting or bookkeeping is equivalent to a one-year substitution, 9 quarter hours in accounting or bookkeeping is equivalent to a two-year substitution, 12 quarter hours in accounting or bookkeeping is equivalent to a two-and-a-half year substitution; 15 quarter hours in accounting or bookkeeping is equivalent to a three-year substitution.

Overview

Under general supervision, an employee in this class is responsible for sub-professional accounting work of considerable difficulty and performs related work as required. Work involves the preparation and maintenance of complex and difficult sub-professional accounting records and financial reports. This class differs from that of Accounting Technician 1 in that an incumbent of the latter is responsible for preparing and maintaining accounting records, reports, and financial statements of moderate volume, complexity, and scope.

Responsibilities

1. Calculates appropriate federal funding to be reimbursed to the state. Processes paycheck modifications, and generates requisitions, purchase orders, receipts, and vouchers originating in assigned work unit as necessary.
2. Calculates overall invoice totals, account adjustments, and purchases/account deductions to generate reports, spreadsheets, and adjustment forms. Applies cash and checks received to appropriate accounts, calculates and disburses funds, assigns asset tag numbers to physical property and software, and codes adjustment sheets/requisitions.
3. Researches outstanding checks, overpayments, and underpayments and performs cancel and/or re-issue as necessary. Analyzes federal grant activity, incoming complaints, submitted documentation, and exception reports.
4. Manages complaints from internal and external customers effectively by providing clear and accurate information and possible courses of action to resolve the issue(s).
5. Audits state credit card purchases, records in electronic databases and other relevant systems, physical inventory counts, and documentation attached to account requests to ensure completeness and accuracy.
6. Monitors internal and external vendor contracts, the Federal grant disbursement website to track remaining grant balances, trust funds for individuals in state custody, agency receivables, employee time sheet entries, the status of invoices, tracking system, and daily reports.
7. Provides training to new employees and co-workers in the operation of accounting based databases, policies, and procedures. Trains external customers in report completion and auditing procedures.
8. May supervises sub-professional accounting technical and accounting clerical employees engaged in performing accounts receivable, accounts payable, payroll, auditing, and/or other related activities of great volume, scope, and/or complexity for a department, division, agency, or specialized program.

Competencies (KSA's)

1. Manages Ambiguity
2. Develops Talent
3. Optimizes Work Processes
4. Decision Quality
5. Plans and Aligns

Knowledge:

1. Economics and Accounting
2. Clerical
3. Customer and Personal Service
4. Administration and Management

1. Active Learning and Listening
2. Mathematics
3. Management of Personnel Resources
4. Judgment and Decision Making
5. Critical Thinking

1. Written Comprehension
2. Deductive Reasoning
3. Inductive Reasoning
4. Mathematical Reasoning
5. Problem Sensitivity

Tools & Equipment

1. Personal Computer
2. Telephone
3. Printer
4. Scanner
5. Calculator