What are the responsibilities and job description for the Administrative Assistant position at State of South Dakota?
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Job ID: 36388
Agency: Department of Education
Location:Pierre, SD
Salary: $19.27 - $20.23/hr, depending on qualifications
Pay Grade: F
Closing Date: 06/26/2026
The South Dakota Department of Education is dedicated to enhancing learning through leadership and service. The department has an aspiration that all students leave the K-12 education system college, career and life ready, and our team is committed to providing support that result in positive outcomes for all students. This position is the first and front face to those efforts.
The Administrative Assistant position is responsible for the department's front desk and answering the main line number for the department. As such, this position is the first face of the department for all visitors and employees who enter the MacKay building and is responsible for knowing and following protocols for guest entrance. As the primary greeter for the department's main line phone, this role must be able to quickly ascertain the caller's purpose and transfer calls to the appropriate employee within the department. Additional duties include distributing mail throughout the building and collecting outgoing mail, monitoring the general department email inbox, and appropriately forwarding inquiries and managing conference room reservations and logistics.
In addition, this administrative assistant role will support several divisions within the department for travel arrangements and invoice payments. This would include preparing financial forms, coordinating travel and lodging arrangements, processing reimbursement requests, tracking and maintaining files, and coordinating hotel reservations. Finally, this role is a part of the department administrative assistant team and as such fills in for and supports other administrative assistant roles when needed.
This is a full-time position with the Department of Education. For more information on the Department of Education, please visit https://doe.sd.gov/ .
The Ideal Candidate
This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.
NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.
The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.
The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.
Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=47I
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources and Administration
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"
Job ID: 36388
Agency: Department of Education
Location:Pierre, SD
Salary: $19.27 - $20.23/hr, depending on qualifications
Pay Grade: F
Closing Date: 06/26/2026
The South Dakota Department of Education is dedicated to enhancing learning through leadership and service. The department has an aspiration that all students leave the K-12 education system college, career and life ready, and our team is committed to providing support that result in positive outcomes for all students. This position is the first and front face to those efforts.
The Administrative Assistant position is responsible for the department's front desk and answering the main line number for the department. As such, this position is the first face of the department for all visitors and employees who enter the MacKay building and is responsible for knowing and following protocols for guest entrance. As the primary greeter for the department's main line phone, this role must be able to quickly ascertain the caller's purpose and transfer calls to the appropriate employee within the department. Additional duties include distributing mail throughout the building and collecting outgoing mail, monitoring the general department email inbox, and appropriately forwarding inquiries and managing conference room reservations and logistics.
In addition, this administrative assistant role will support several divisions within the department for travel arrangements and invoice payments. This would include preparing financial forms, coordinating travel and lodging arrangements, processing reimbursement requests, tracking and maintaining files, and coordinating hotel reservations. Finally, this role is a part of the department administrative assistant team and as such fills in for and supports other administrative assistant roles when needed.
This is a full-time position with the Department of Education. For more information on the Department of Education, please visit https://doe.sd.gov/ .
The Ideal Candidate
- provides outstanding customer service;
- juggles multiple tasks while maintaining a positive attitude;
- attends to detail;
- stays organized;
- works well within a team;
- respects confidentiality.
- strong interpersonal and organizational skills;
- excellent verbal communication skills;
- an ability to adapt to changing circumstances and remain calm in stressful situations;
- successful experience performing similar duties;
- familiarity with Microsoft Office Suite (Outlook, Word, Teams, Excel, and PowerPoint);
- experience in state government is preferred but not required.
This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.
NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.
The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.
The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.
Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=47I
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources and Administration
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"
Salary : $19 - $20