What are the responsibilities and job description for the Grant Coordinator - 61008858 position at State of South Carolina?
Job Responsibilities
Careers at DPH: Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
This position will be responsible for collecting, reviewing, and approving Ryan White and HOPWA subrecipient budgets, invoices, budget revisions, prior approvals, monitoring subrecipient contracts, contractual compliance, and monitoring subrecipient expenditures. Invoice review includes the review of required accompanying supporting documentation. Ensures compliance of expenditures and contracts with internal and external grant requirements. Follows all program policies and procedures.
State Minimum Requirements: A bachelor's degree and business, personnel, grant-in-aid or public administration experience.
Agency Additional Requirements: A bachelor’s degree in a relevant field and experience with federal grant administration and grant-based accounting. Two (2) or more years of accounting experience that includes payroll, cost, accrual-based accounting and financial management; demonstrates the ability to analyze and interpret financial statements and reconcile financial data; monitor subrecipient contracts and expenditures; Microsoft Excel skills; financial accuracy, financial attention to detail, and analytical financial skills. Experience working with federal grants, subrecipient monitoring, knowledge of 2 CFR Part 200 and 300 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards are also preferred.
Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Preferred Qualifications
Accounting and Financial Management experience with a minimum of two (2) years of experience to include payroll accounting, cost accounting, and accrual-based accounting. Must demonstrate the ability to analyze and interpret financial statements, reconcile financial data, monitor subrecipient expenditures, and assess financial compliance. Proficiency in Microsoft Excel, analytical, problem-solving skills, and exceptional attention to financial details are required. Experienced working with federal grants, knowledge of 2 CFR Part 200 and 300 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal awards for the Ryan White Program, have the ability to build effective relationships and the ability to communicate effectively both verbally and in writing are highly preferred.
Additional Comments
EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.
REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.
DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
The South Carolina Department of Public Health offers an exceptional benefits package for Temporary Grant positions that includes:
Careers at DPH: Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
This position will be responsible for collecting, reviewing, and approving Ryan White and HOPWA subrecipient budgets, invoices, budget revisions, prior approvals, monitoring subrecipient contracts, contractual compliance, and monitoring subrecipient expenditures. Invoice review includes the review of required accompanying supporting documentation. Ensures compliance of expenditures and contracts with internal and external grant requirements. Follows all program policies and procedures.
- Serves as point of contact for contractual, budget, reporting and invoicing related questions and processes from assigned contractors. Maintains knowledge of contracting processes, contract and grant requirements, program funding sources, and reimbursement policies and procedures.
- Receives Ryan White and HOPWA program invoices from contractors/subrecipients ensuring all supporting documentation has been submitted. Follows up with contractor/subrecipient to ensure all submissions are complete.
- Responsible for the contract/subrecipient invoice review, which includes review of supporting documentation and reconciliation to the invoice request. Makes determination for revisions and approvals based on state and grant regulations and guidelines and processes for payment. Communicates need for revisions to the subrecipient. Invoice concerns should be communicated to supervisor. Saves invoices and enters invoice and expenditure information into the program expenditures tracking spreadsheets and/or database. Submits invoice to Contracts Office for payments.
- Ensures contract compliance through review and approval of subrecipient annual budgets, quarterly financial reports, prior approvals, and budget revisions.
- Assists with fiscal monitoring site visits, as needed, under the guidance of the program's Fiscal Monitor and the Contract Monitor. Assists with Finance audits for assigned contractors/subrecipients.
- Completes Subrecipient Quarterly Compliance Reports.
- Performs other duties as assigned but not limited to serving as backup for RW Program Administration Team members, as needed.
State Minimum Requirements: A bachelor's degree and business, personnel, grant-in-aid or public administration experience.
Agency Additional Requirements: A bachelor’s degree in a relevant field and experience with federal grant administration and grant-based accounting. Two (2) or more years of accounting experience that includes payroll, cost, accrual-based accounting and financial management; demonstrates the ability to analyze and interpret financial statements and reconcile financial data; monitor subrecipient contracts and expenditures; Microsoft Excel skills; financial accuracy, financial attention to detail, and analytical financial skills. Experience working with federal grants, subrecipient monitoring, knowledge of 2 CFR Part 200 and 300 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards are also preferred.
Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Preferred Qualifications
Accounting and Financial Management experience with a minimum of two (2) years of experience to include payroll accounting, cost accounting, and accrual-based accounting. Must demonstrate the ability to analyze and interpret financial statements, reconcile financial data, monitor subrecipient expenditures, and assess financial compliance. Proficiency in Microsoft Excel, analytical, problem-solving skills, and exceptional attention to financial details are required. Experienced working with federal grants, knowledge of 2 CFR Part 200 and 300 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for federal awards for the Ryan White Program, have the ability to build effective relationships and the ability to communicate effectively both verbally and in writing are highly preferred.
Additional Comments
EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.
REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.
DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
The South Carolina Department of Public Health offers an exceptional benefits package for Temporary Grant positions that includes:
- 15 days Annual (Vacation) Leave per year
- 15 days Sick Leave per year
- 13 Paid Holidays
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
- Retirement benefit choices *
- State Retirement Plan (SCRS)
- State Optional Retirement Program (State ORP)
- Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
- Yes
- No
- Yes
- No
- Yes
- No
- Yes
- No
- Yes
- No
- Yes
- No
- No relevant experience
- 1 - 2 Years
- 3 - 5 Years
- 5 Years
- Equivalent combination of education and experience
- Yes
- No
- Yes
- No
- Yes
- No
- Yes
- No
- Yes
- No
- State NEOGOV Website (www.careers.sc.gov)
- LinkedIn, Twitter, Facebook
- Employee Referral/Agency Recruiter
- College Job Board
- Job Fair
- External Job Board (SC Works, Indeed, Association)
- Other
- Required Question
Benefits For State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
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Employment Authorization and Visa Sponsorship Applicants must be legally authorized to work in the United States at the time of hire and must maintain valid work authorization throughout the duration of their employment. This agency does not sponsor employment-based visas, including but not limited to H-1B visas, nor does it provide sponsorship for permanent residency or other employment-based immigration benefits now or in the future. Individuals who are authorized to work in the United States under Optional Practical Training (OPT) through a valid F-1 student visa may apply, provided they possess current employment authorization and do not require employer sponsorship to continue working in the United States at any point during employment. All offers of employment are contingent upon verification of identity and eligibility to work in the United States in accordance with federal law. This agency complies with all applicable federal employment eligibility verification requirements. By submitting this application, I certify that I am legally authorized to work in the United States and will not require employer sponsorship for a work visa now or at any time during employment.
Do you have a bachelor’s degree in a relevant field and experience with federal grant administration and grant-based accounting?
Do you have at least two (2) years of experience in accounting to include payroll accounting, cost accounting, and accrual-based accounting?
Do you have experience that includes payroll, cost, accrual-based accounting and financial management; demonstrates the ability to analyze and interpret financial statements and reconcile financial data; monitor subrecipient contracts and expenditures; Microsoft Excel skills; financial accuracy, financial attention to detail, and analytical financial skills?
Do you have experience working with federal grants, subrecipient monitoring, knowledge of 2 CFR Part 200 and 300 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards?
Do you have Accounting and Financial Management experience with a minimum of two (2) years of experience to include payroll accounting, cost accounting, and accrual-based accounting?
Describe your skill level with Excel.
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Describe your experience working with federal grants.
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Which of the following best describes your relevant work experience?
Would you be willing to accept a salary within the hiring range of $45,300 - $52,000?
Are you currently working for or have ever worked for South Carolina Department of Health and Environmental Control (SCDHEC) or South Carolina Department of Public Health (SCDPH)?
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. The application and not an attached resume will be reviewed to determine if an applicant has met the qualifications for the position. I have read and understand this statement.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. I have read and understand this statement.
If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record. I have read and understand this statement.
How did you hear about this position?
Salary : $45,300 - $52,000