What are the responsibilities and job description for the Contracts Development & Management Assistant (Program Assistant - 61007570) position at State of South Carolina?
Careers at DPH: Work that makes a difference!
The South Carolina Department of Public Health (SCDPH) is seeking a highly organized and detail-oriented individual to join our team as a Contract Development & Management Assistant. In this role, you will provide essential support in the areas of contract management, operational administration, and team collaboration. The ideal candidate will thrive in a dynamic environment and possess strong multitasking and problem-solving abilities.
Job duties will include, but are not limited to:
Operational and Administrative Support: Assist with training staff involved in the contract initiation process. Coordinate the procurement of supplies and travel arrangements as needed. Organize team meetings, conference calls, and video conferences, including preparation and distribution of documents. Update and maintain team SharePoint pages, lists, and Automates. Perform accurate and timely data entry.
Collaboration and Reporting: Create shopping carts and troubleshoot budget errors in the South Carolina Enterprise Information System (SCEIS). Assist in preparing contract-related reports and maintaining electronic records and files. Provide ongoing support to staff regarding contract-related inquiries. Work closely with the Section Director and Section Leads to ensure operational efficiency.
Backup and Other Duties: Serve as the main point of contact during the absence of the Section Director and Section Leads. Perform other duties as assigned to support Contract Management and Development.
Why Join Us? This is an exciting opportunity to be an integral part of a collaborative team, contribute to meaningful projects, and grow professionally while supporting public health initiatives in South Carolina.
State Minimum:A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Minimum:
A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.
**Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.**
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.Experience with Electronic (ECC) and Supplier Relationship Management (SRM) modules in SCEIS and proficiency in Microsoft Excel, SharePoint, and Power Automate. Knowledge of agency policies, procedures, rule, regulations, and program services. Knowledge of policies, procedures, rules, and regulations related to administrative and financial management functions. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to coordinate diverse administrative and technical functions. Ability to exercise judgment and discretion. Ability to think strategically and develop solutions. Knowledge of modern office practices, procedures, software, and equipment. Ability to communicate effectively, both orally and in writing.
EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.
REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.
DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:
- 15 days Annual (Vacation) Leave per year
- 15 days Sick Leave per year
- 13 Paid Holidays
- Paid Parental Leave
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
- S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
- Retirement benefit choices *
- State Retirement Plan (SCRS)
- State Optional Retirement Program (State ORP)
*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.
Salary : $39,223 - $46,578