Administrative Specialist II / Medical Records (Anderson - AOP)

Are you passionate about making a real difference in people's lives? Join our team at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Specialist II - Medical Records (Anderson) who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the BHDD - Office of Mental Health, Anderson Mental Health Clinic, 1 Linwa Boule

As an Administrative Specialist II, under general supervision, you will will perform a variety of advanced administrative duties at the Anderson Center Medical Records Department.   You will provide back-up coverage to the reception (front desk) area of the Anderson Center. 

Responsibilities for the Administrative Specialist II:

• Perform task of scanning and importing documents into the Electronic Health Record (EHR), pulling and filing medical records.
• Enter clinical and administrative data into the computer. 
• Work with peers in completing any other medical records task or duty as needed or assigned. Provide coverage to the reception (front desk) area of the Anderson Center as needed during staff shortages and lunch breaks.
• Serve as secondary receptionist for Anderson County, Switchboard, transferring calls, taking messages appropriately and accurately with attention to detail, including patient names and Client Identification (CID) or Date of Birth (DOB), while maintaining composure during possible critical situations.
• Complete medical records request coming from other facilities (hospital, doctor offices, attorney offices, disability and/or etc.). Send out request to receive patients records from other facilities.

• A high school diploma and two (2) years of clerical experience, or an associate degree in secretarial science or other related field; or three (3) years of clerical experience. 

Additional Requirements

• This position requires the ability to bend, stoop, climb, drive from location to location, lift and file.  
• This position could be considered essential.  Therefore, the employee in this position may be asked to report to work even if the Center is closed in the event of an emergency.

• Bilingual abilities in English and Spanish (or another language) are a plus.

Post hire, employees must:

• Knowledge of word processing centers and/or current office management practices.
• Knowledge of grammatical rules, clerical formats and/or journalistic principles. 
• Knowledge of behavioral characteristics of the physically or mentally challenged.
• Knowledge of basic training principles and techniques. Knowledge of methods and procedures of microfilm photography.
• Knowledge of medical terminology and classification.
• Knowledge of legal terminology and court procedures. 
• Ability to deal effectively with the public in handling inquiries and communicating information.
• Be able to pass CPR and Managing Agitation in the Psychiatric Setting (MAPS) Certification. 

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application.  Any misrepresentation will result in your disqualification from employment.  Please complete the state application to include all current and previous work history and education.  A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees: 

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

Salary : $31,314 - $40,698