What are the responsibilities and job description for the Accounts Payable Specialist position at State of South Carolina?
Job Responsibilities
The Accounts Payable Specialist performs professional accounting and financial support duties related to the processing, maintenance, and reconciliation of college accounts payable transactions for Midlands Technical College. This position is responsible for reviewing and auditing invoices, purchase orders, vendor payments, employee reimbursements, and procurement documentation to ensure accuracy, compliance with college policies, and timely payment processing.
The position works closely with internal departments, vendors, Procurement, and external banking partners to coordinate payment activities, resolve discrepancies, and maintain accurate financial records. Responsibilities include processing vendor and employee payments, reviewing disbursement requests, verifying financial data, assisting with month-end and year-end financial reporting activities, and supporting accounts payable operations through document imaging, record retention, and system maintenance.
The Accounts Payable Specialist utilizes financial systems and reporting tools to analyze accounting data, research discrepancies, and prepare financial documentation. This role also supports positive vendor relationships by responding to inquiries, resolving payment concerns, and communicating financial procedures clearly and professionally.
Additional duties include assisting with check processing and reconciliation activities, coordinating electronic payment file submissions, maintaining organized financial records, and supporting departmental projects and operational needs. The position requires strong attention to detail, the ability to manage multiple priorities, and a commitment to accuracy, confidentiality, and customer service in a fast-paced higher education environment.
This position is located on the Midlands Technical College Airport Campus
Minimum And Additional Requirements
A high school diploma and experience in entry-level accounting or bookkeeping. A bachelor's degree may be substituted for required work experience. Preferred: A bachelor's degree with fifteen (15) accounting related courses;or an associate's degree with accounting related courses and two (2) years accounting experience; or a high school diploma with four (4) years accounting experience.
Preferred Qualifications
Extensive knowledge of the principles, practices, theories and terminology of accounting, auditing, banking and financial management. Working knowledge of modern office practices and procedures. Knowledge of the Ellucian Colleague financial system, financial statement analysis and the ability to interpret and analyze financial data, records, and reports. Ability to communicate effectively, focus and complete job duties on time and ensure accuracy and timeliness of all job duties assigned. Must be organized, dependable and a self starter. Must be able to work independently under general supervision. Must be able to communicate with senior managers concerning status of work assignments. May need to travel overnight or to other campuses. Additional work hours may be necessary in order to complete all job duties especially during peak times.
The Accounts Payable Specialist performs professional accounting and financial support duties related to the processing, maintenance, and reconciliation of college accounts payable transactions for Midlands Technical College. This position is responsible for reviewing and auditing invoices, purchase orders, vendor payments, employee reimbursements, and procurement documentation to ensure accuracy, compliance with college policies, and timely payment processing.
The position works closely with internal departments, vendors, Procurement, and external banking partners to coordinate payment activities, resolve discrepancies, and maintain accurate financial records. Responsibilities include processing vendor and employee payments, reviewing disbursement requests, verifying financial data, assisting with month-end and year-end financial reporting activities, and supporting accounts payable operations through document imaging, record retention, and system maintenance.
The Accounts Payable Specialist utilizes financial systems and reporting tools to analyze accounting data, research discrepancies, and prepare financial documentation. This role also supports positive vendor relationships by responding to inquiries, resolving payment concerns, and communicating financial procedures clearly and professionally.
Additional duties include assisting with check processing and reconciliation activities, coordinating electronic payment file submissions, maintaining organized financial records, and supporting departmental projects and operational needs. The position requires strong attention to detail, the ability to manage multiple priorities, and a commitment to accuracy, confidentiality, and customer service in a fast-paced higher education environment.
This position is located on the Midlands Technical College Airport Campus
Minimum And Additional Requirements
A high school diploma and experience in entry-level accounting or bookkeeping. A bachelor's degree may be substituted for required work experience. Preferred: A bachelor's degree with fifteen (15) accounting related courses;or an associate's degree with accounting related courses and two (2) years accounting experience; or a high school diploma with four (4) years accounting experience.
Preferred Qualifications
Extensive knowledge of the principles, practices, theories and terminology of accounting, auditing, banking and financial management. Working knowledge of modern office practices and procedures. Knowledge of the Ellucian Colleague financial system, financial statement analysis and the ability to interpret and analyze financial data, records, and reports. Ability to communicate effectively, focus and complete job duties on time and ensure accuracy and timeliness of all job duties assigned. Must be organized, dependable and a self starter. Must be able to work independently under general supervision. Must be able to communicate with senior managers concerning status of work assignments. May need to travel overnight or to other campuses. Additional work hours may be necessary in order to complete all job duties especially during peak times.