What are the responsibilities and job description for the Temporary Administrative Specialist II position at State of North Carolina?
This position with NCDOT offers full State Benefits , competitive salaries and many career development opportunities.
The Project Management Unit is a high performing unit of Project Managers responsible for delivering high quality and innovative projects to the citizens of North Carolina. This unit is responsible for the preconstruction phase of Transportation highway projects. We recognize the importance of making sure our employees feel valued, respected, and challenged to grow in their professional career. Please check out our Project Management Unit video for more information.
We are looking for an organized and detail-orientated temporary Administrative Specialist II skilled in managing and prioritizing multiple tasks efficiently. This role requires meticulous attention to detail to ensure documents are error-free and professional, as well as the ability to prioritize tasks and manage multiple responsibilities efficiently. Strong communication skills are also essential for coordinating with management, project managers, and colleagues to ensure smooth operations.
As an Administrative Specialist in the Project Management Unit, you will be a key player supporting the human resources needs of the unit, as well as processing invoices for payment. This is a fast-paced environment in which the candidate must be able to adapt to changing priorities and requirements accurately, quickly, and efficiently.
Your Responsibilities As The Temporary Administrative Specialist II Include
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Connie Strickland cdstrickland2@ncdot.gov
It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.
NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.
The Project Management Unit is a high performing unit of Project Managers responsible for delivering high quality and innovative projects to the citizens of North Carolina. This unit is responsible for the preconstruction phase of Transportation highway projects. We recognize the importance of making sure our employees feel valued, respected, and challenged to grow in their professional career. Please check out our Project Management Unit video for more information.
We are looking for an organized and detail-orientated temporary Administrative Specialist II skilled in managing and prioritizing multiple tasks efficiently. This role requires meticulous attention to detail to ensure documents are error-free and professional, as well as the ability to prioritize tasks and manage multiple responsibilities efficiently. Strong communication skills are also essential for coordinating with management, project managers, and colleagues to ensure smooth operations.
As an Administrative Specialist in the Project Management Unit, you will be a key player supporting the human resources needs of the unit, as well as processing invoices for payment. This is a fast-paced environment in which the candidate must be able to adapt to changing priorities and requirements accurately, quickly, and efficiently.
Your Responsibilities As The Temporary Administrative Specialist II Include
- Support all Human Resource needs of the unit including:
- Accurately compile all personnel documents and execute actions for hiring, promotions, reallocations, separations, and leave of absences.
- Maintaining personnel files, position numbers, position descriptions, unit organizational chart, unit directory, and employee work schedules.
- Handle sensitive information with integrity and professionalism
- Answer employee inquiries about policies, benefits, travel, expenses, and other HR related items.
- Ensure compliance with applicable laws and policies.
- Process invoices for payment and assist with setting up contracts with Private Engineering Firms.
- Manage records retention, archival, and disposal activities.
- Maintain accurate reports for management (i.e., vacancy, personnel action, performance evaluation status).
- Experience with office administration skills associated with organizing meetings, managing confidential documents, and organizing and prioritizing work to accurately complete tasks and meet deadlines.
- Experience in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
- Experience communicating Human Resource laws and policies to employees including answering questions staff may have on benefits and processes.
- Experience reviewing work for errors, verifying data entries, and ensuring all required details are captured and handled properly to consistently produce error-free work.
- Experience creating purchase orders and processing invoices.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Connie Strickland cdstrickland2@ncdot.gov
It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.
NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.
