Project Coordinator - IT

Duration: 12 Months contract with possible extension.

Project Overview:

• The Project Coordinator plays a crucial role in supporting the daily activities of the Business Unit and contributing to the successful implementation of projects and initiatives.
• Under the guidance of the Business Unit head or Project Manager, the Coordinator assists in project planning, coordination, documentation, and communication.
• This position offers an opportunity for growth and learning within the organization.

Job Functions & Responsibilities:

• Assisting in project planning and coordination: Collaborate with the Project Manager to create project plans, define project scope, and coordinate project activities.
• Documentation and reporting: Maintain project documentation, including meeting minutes, progress reports, and project timelines/schedules. Ensure timely reporting of project milestones to stakeholders.
• Communication and collaboration: Facilitate effective communication between cross-functional team members, stakeholders, and vendors. Coordinate meetings, prepare agendas, and ensure follow-up actions are taken.
• Risk management: Identify potential risks and issues that may impact the project. Assist in the development of mitigation strategies and contingency plans.
• Quality assurance: Monitor project deliverables and ensure they meet defined quality standards. Assist in conducting quality reviews and implementing corrective actions when necessary.
• Resource coordination: Assist in resource allocation and tracking. Coordinate with different teams and departments to ensure the availability of resources required for the project.
• Research and analysis: Conduct research (quantitative & qualitative), under management guidance, on project-related topics and contribute to data analysis for informed decision-making.
• Content development and management: Assist internal stakeholders to develop and manage content for business-related intranet sites. This includes updating content, ensuring its relevance and accuracy, and organize information in a user-friendly manner.
• Ad hoc support: Assist the Business Unit head and Project Manager with various tasks, such as preparing presentations, organizing project-related events, managing project-related documentation, calendar and travel requests.

Skills:

• Organizational skills: Ability to prioritize tasks, manage multiple deadlines, and keep project documentation and files well-organized.
• Communication skills: Strong verbal and written communication and presentation skills to effectively interact with team members, stakeholders, and vendors.
• Attention to detail: Meticulous in documenting project information, tracking progress, and identifying potential issues.
• Problem-solving skills: Ability to analyze situations, identify solutions, and make recommendations for resolutions when faced with challenges or obstacles.
• Collaboration and teamwork: Work effectively with cross-functional teams, promote a positive team environment, and foster collaboration.
• Time management: Efficiently manage time and resources to meet project deadlines and deliverables.
• Adaptability: Flexible and open to change as projects evolve, adjusting plans accordingly.
• Basic technical understanding: Familiarity with project management principles and tools. Proficiency in using project management software is a plus.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality. Respect for privacy and the ability to adhere to confidentiality protocols and policies.
• Analytical and Quantitative Aptitude: Demonstrates the ability to analyze data, perform basic quantitative analysis, and interpret information to support decision-making. Willingness to learn and further develop analytical skills.
• Research: The ability to gather relevant information and analyze data to support project-related activities and present research findings in a clear and concise manner.

Education & Certifications:

• Bachelor's degree

Job Type: Contract

Pay: $25.00 - $28.00 per hour

Expected hours: 37.5 per week

Work Location: In person

Salary : $25 - $28