Program Aide (NYHELPS)

Duties Description Under the supervision of higher-level staff, the incumbent of this position will provide support to Region One’s Construction Group. It is expected that the selected candidate will have experience or knowledge in writing, communication, computers, and Microsoft Office products.

Duties MAY include, but are not limited to the following:

• Manage the recruitment and hiring of the Transportation Construction Inspectors and track using the statewide SharePoint database. Initiate and send reports to Main Office as required.

• Implement new Main Office mandates regarding construction projects (e.g., transitioning to using ProjectWise as a main source of project document retention).

• Administer the Construction Group’s CSMIN contract providing construction field offices with high-speed internet, computers, printers, helpdesk support, etc.

• Monitor the Regional Construction group’s overtime usage and track/analyze use against the allotted amount.

• Work closely with the Regional Compliance Specialist to aid in approvals, monitoring and reporting in support of the compliance program for Capital Construction contracts.

• Organize and maintain active construction project files in support of the Regional Capital Program, as well as general office filing systems.

• Act as liaison between the staff and Regional Training Coordinator to ensure staff are up to date with all State-mandated trainings.

• Review Consultant Term Agreement estimates and approve for payment.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.

• For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit https://oer.ny.gov/salary-schedules



DOT is an equal opportunity employer. Disabled persons are encouraged to apply.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made. The Department will not sponsor a nonimmigrant for a temporary employment visa (H-1B or similar), OPT STEM, or for permanent residence. Offers of permanent employment may not be made to nonimmigrants whose employment authorization is limited to a period of practical training (F-1 or similar).