Payroll Examiner 3

Duties Description Process biweekly payroll transactions, including Leaves of Absence (paid and unpaid), resignations, retirements, promotions, transfers, lost time deductions and demotions.

Perform complex payroll calculations associated with salary adjustments, earnings corrections, and system overrides for employees working 10-hour and 12-hour schedules.

Coordinate and reconcile salary payments by calculating differences between system-generated payments and actual compensation owed.

Enter base salary overrides and additional pay adjustments in PayServ to ensure accurate employee compensation.

Submit and process payroll transactions in PayServ, ensuring compliance with applicable payroll policies and procedures.

Conduct detailed reviews of employee payroll and leave histories to identify and correct salary and leave discrepancies.

Calculate employee overpayments and prepare required notifications in accordance with Office of the State Comptroller (OSC) guidelines.

Monitor overpayment recovery schedules and enter appropriate recovery codes into PayServ.

Track recoveries that span multiple calendar years and process additional recovery transactions as required.

Develop, maintain, and distribute procedural guidance and training materials to support payroll operations and enhance staff performance.

Review payroll transactions prepared by subordinate staff for accuracy, completeness, and compliance prior to payroll certification.

Independently resolve discrepancies and coordinate corrective actions with appropriate stakeholders.

Conduct employee meetings, provide performance feedback, and complete formal performance evaluations.

Provide payroll-related guidance and assistance to agency employees, management, and external organizations.

Monitor and manage the shared payroll mailbox, assigning inquiries to appropriate payroll staff.

Assist payroll staff in responding to telephone and written inquiries regarding taxes, salaries, paychecks, overtime, deductions, special payments, and payroll adjustments.

Maintain frequent written and verbal communication with employees at all organizational levels regarding payroll changes, salary adjustments, deductions, and related matters.

Coordinate regularly with representatives from the Office of the State Comptroller regarding payroll transaction preparation, processing, and compliance requirements.

Administer and process Division File 14 transactions, which serve as official notifications of sworn member personnel actions within the PBA and NYSPIA, including promotions, demotions, transfers, and assignments affecting employee compensation.

Analyze and modify File 14 data to facilitate payroll processing by incorporating employee identification numbers, position numbers, current salaries and additional compensation, revised salaries and additional compensation and other payroll-related information necessary for accurate processing.

Consolidate troop-level (intra-troop) File 14 transactions into a master File 14 for agency-wide payroll processing.

Maintain and update records to reflect additions, deletions, and subsequent personnel changes.

Coordinate with Personnel and Field Command staff to resolve line assignment, location assignment, and payroll-related issues identified before, during, and after processing.

Process File 14 transactions that frequently result in hundreds of employee payroll changes.

Provide assistance to Payroll Examiners in support of specialized payroll functions and projects as needed.

Reserve New York State Employee Identification Numbers (EmplIDs) and process new hire transactions for academy classes.

Process onboarding transactions for recruits in PayServ; entering salary information, position assignments and salary withholding program data; etc.

Process recruit graduation transactions, including line number changes, work location updates, and location pay adjustments.

Participate in testing and validation of new payroll processes and system enhancements implemented by control agencies.

Identify processing issues, verify payroll functionality, and provide feedback to support successful implementation of system changes.

Minimum Qualifications One year of permanent service in a Payroll, Finance or Human Resources title allocated to Salary Grade 13 or higher,

OR

Bachelor’s Degree and 2 years experience performing duties related to payroll, budgeting, or accounting,

OR

Associate’s Degree and 4 years experience performing duties related to payroll, budgeting, or accounting,

OR

6 years experience performing duties related to payroll, budgeting, or accounting.

Minimum qualifications must be met by the closing date of the posting.

Additional Comments Résumés will be evaluated to determine whether candidates will proceed to the interview phase of the process.

The New York State Police will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of the New York State Police not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or personnel@troopers.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.