Administrative Assistant

Duties Description New York State Senate - Administrative Assistant
The duties and responsibilities include, but are not limited to the following:

• Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary
• Plan, organize and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions
• Organize, complete and file necessary paperwork for travel procedures for various staff. Communicating with staff and following up on any missing paperwork.
• Receiving and reconciling invoices, filing hard and digital copies.
• Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations
• Order and replenish office supplies
• Conduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environment
• Log in all incoming and outgoing mail and incoming telephone calls
  

Minimum Qualifications To be considered, you must have:

• 2 years of scheduling experience
• 2 years of administrative support experience
• Proficiency at Microsoft Office Suite, Teams, Outlook, Google Docs, Google Calendar
• Valid driver’s license
• High school degree or equivalent

Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment.

Additionally, the idea candidate will possess the following competencies:

• Highly professional and customer-focused attitude/approach
• Exemplary organizational skills and focus on detail
• Ability to assimilate new information readily
• Strong interpersonal and verbal communication skills
• Ability to manage and prioritize multiple, time-sensitive tasks simultaneously
• Strong desire and knowledge of performing administrative duties

** Preference will be given to applicants with a Bachelor's degree**

Additional Comments Salary range is $50,000 to $55,000, commensurate with experience.

Interested candidates should submit a cover letter and resume to mccoy@nysenate.gov. Submissions that do not include both will not be considered. Please keep in mind that we are looking for cover letters that tell us in your own words why you are a great candidate for the job and not something that simply repeats the information in your resume.

This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.

The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Sick time
• Tuition reimbursement
• Vision insurance
• Wellness Program

The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.