What are the responsibilities and job description for the Contract Management Specialist 1 / Trainee 1 / Trainee 2 (NY HELPS) position at State of New York - Homeland Security and Emergency Services, Division of?
Duties include but are not limited to the following:
- Learn and understand laws, policies, and procedures governing New York State (NYS) procurements;
- Develop contracts and assist in various aspects of contract approval and administration;
- Utilize the Statewide Financial System (SFS) to establish and encumber contracts, process
- Assist in the ongoing administration of contracts with vendors and ensure adherence to established contract procedures and requirements;
- Research vendor contracts with the State to ensure compliance with Agency Procurement Policy and NYS Finance Law;
- Maintain an effective working relationship with program and administrative organizations;
- Develop and revise procedures, policies, and reporting formats for DHSES MWBE and SDVOB Programs.
- Conduct market research and establish cost reasonableness for procurements;
- Develop Request for Proposals (RFPs), Request for Information (RFIs), Invitation for Bids (IFBs), Request for Quotations (RFQs), evaluation instruments, single and sole source requests, and other procurement instruments, ensuring that procurement documents and processes meet legal and regulatory requirements;
- Provide advice and assistance to Department program managers with focus in the areas of compliance with State finance and procurement laws, regulations and policies;
- Perform other projects and assignments, as needed.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.
This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.
**Contract Management Specialist 1 level requirements:
- Contract Management Specialist Trainee 1 (equated to SG-14): Four years of experience* in managing contracts and related budgets.
- Contract Management Specialist Trainee 2 (equated to SG-16): Five years of experience* in managing contracts and related budgets.
- Contract Management Specialist 1, SG-18: Six years of experience* in managing contracts and related budgets.
An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
- Qualifying experience must include one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Dependent upon qualifications, if appointed as a trainee, successful completion of a one-year or two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.
REASSIGNMENT/TRANSFER
Applicants may also be appointed to this position if they are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Contract Management Specialist 1 and are interested in reassignment; OR are a current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 or 70.4 as appropriate of the Civil Service Law.
NOTE: Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for another appointment method. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.
Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.
***This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.
In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.
DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.
In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.
Some positions may require additional credentials or a background check to verify your identity.
Salary : $56,183 - $88,970