What are the responsibilities and job description for the Office Assistant 2 (NY HELPS) - 11091 position at State of New York - Health, Department of?
Duties Description The Office Assistant 2 will be responsible for a full range of purchasing activities for the Wadsworth Center’s Purchase Unit. The Purchase Unit’s mission is to facilitate purchasing in compliance with Department of Health rules and regulations as well as NY State Finance Law. The incumbent will hold a state credit card and be responsible for all activities related to processing credit card orders. Responsibilities include but are not limited to: review purchase request for completeness and compliance of NYS Finance Laws and DOH rules and regulations; work directly with end users to resolve incomplete information and/or obtain required supporting documentation; monthly credit card reconciliations; obtaining required documentation from vendors; and inform stakeholders of purchasing policies and procedures.
Minimum Qualifications Permanent Transfer: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR current New York State employee with one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law to Office Assistant 2, G-9.
Provisional Promotion: Current NYS Department of Health employee with one year or more permanent or contingent-permanent, competitive status or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.
NY HELPS Non-competitive: One year of clerical experience.
Preferred Qualifications: Knowledgeable of Department of Health purchasing policies and New York State Finance Law; proficient in Microsoft Excel, Adobe Acrobat, and SFS software; experience managing and utilizing a Procurement Card (P-Card); effective communication skills, organizational skills, and effective time-management; and familiarity with performing clerical duties including recording and documenting transactions.
When reviewing qualifications, omissions and vagueness cannot be interpreted in the candidate’s favor. Candidates are responsible for providing accurate and clear descriptions of their experience demonstrating how they meet the minimum qualifications.
Permanent, Competitive, full-time. Transfer candidates may be asked for their last four digits SSN to verify title history and eligibility.
In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must meet Provisional appointment minimum qualifications. Provisional candidates must apply and take the next Civil Service examination offered for this title and must be reachable on the resulting eligible list to maintain employment.
If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion (NCP) under the provisions of Section 52.7 of the Civil Service Law. Employees must have one year or more of permanent or contingent-permanent, competitive service in qualifying titles as described on the last Civil Service promotion examination held for this title. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.
This position is part of the NYS HELPS program. No examination is required.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
- Holiday & Paid Time Off
- Public Service Loan Forgiveness (PSLF)
- Pension from New York State Employees’ Retirement System
- Shift & Geographic pay differentials
- Affordable Health Care options
- Family dental and vision benefits at no additional cost
- NYS Deferred Compensation plan
- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
- And many more...
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Some positions may require additional credentials or a background check to verify your identity.
Benefits:
Health Insurance, Vacation & Paid Time Off, Pension PlanSalary : $42,641 - $52,413