Project Assistant, Box OP-2025/51516

Duties Description The New York State Education Department’s (NYSED) Office of the Professions (OP) Modernization Program is seeking candidates for a Project Assistant position. OP is responsible for the licensing and oversight of more than 50 professional titles, as well as professional corporations and pharmacy establishments.

Under the direction of the Director of Operations, the incumbent of this position will serve as liaison between OP’s Deputy Commissioner’s office, Division of Professional Licensing Services, Technology team, and the Modernization Program in areas relating to budget, contracts, and procurements to ensure a streamlined transfer of the modernization’s fiscal and long-term sustainability needs are accomplished. The position will also bridge gaps and align goals as phases of modernization are rolled out and implemented. Duties of this position include, but are not limited to, the following:

• Assist the Director of Operations and the Modernization Director in coordinating all functions of the budget and operational development;
• Supervise the collection and evaluation of fiscal and statistical information for reports and budget proposals;
• Review and analyze various financial reports and expenditures ensuring adherence to established spending thresholds;
• Oversee the coordination of the purchasing of goods and services and procurement processes for OP;
• Development and oversee various reporting and data collection activities, including the development, review, and coordination of fiscal and financial processes;
• Provide budgetary guidance in relation to legislative initiatives/proposals and current processes;
• Explain and interpret statutes, regulations, and rules; evaluate procedures; provide general and technical information within OP and other areas in the Department;
• Assist in the implementation of OP’s Modernization Program and long-term strategic planning;
• Supervise staff as assigned; and
• Perform additional duties, as assigned.

Minimum Qualifications Candidates must have a bachelor’s degree and four years of administrative or business analysis experience. One year of this experience must have been at a supervisory level.

OR

Candidates must have eight years of administrative or business analysis experience. One year of this experience must have been at a supervisory level.

Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute for five years of specialized experience; J.D. may substitute for six years of specialized experience; Ph.D. may substitute for seven years of specialized experience.

Preferred Qualifications:

Preference may be given to candidates who have:

• Knowledge of the Department’s organization, function, and mission
• At least two years of experience in fiscal administration and the implementation of broad technical solutions for a complex organization, including policy development
• The ability to work effectively in a fast-paced environment that supports the daily operations of the Office of the Professions, including managing shifting priorities and deadlines.
• Strong problem-solving, organizational, and multitasking skills
• Excellent written and oral communication skills
• Advanced skills in Microsoft Excel, Access, and PowerPoint.