What are the responsibilities and job description for the Administrative Assistant, NS- Administrative Services Unit- EX-AD-09 position at State of New York - Budget, Division of?
The Human Resources Team is responsible for staffing, health benefits, time and attendance, and payroll administration for DOB and time and attendance and payroll administration for the Executive Chamber, and Lieutenant Governor’s Office. Additionally, the team collaborates with our Training and Staff Development Office, has a lead role in recruitment and staffing decisions, administers competitive service exams, manages the probation and performance evaluation programs, and is frequently engaged in developing and implementing initiatives to meet human resource objectives for DOB.
This position will include office administration and support responsibilities to support staffing and benefits activities for the Human Resources team. As part of a small team of dedicated professionals, this position will offer opportunities to interact with all members of our team and to have meaningful roles in our broader efforts.
Responsibilities
The duties and responsibilities of the Office Assistant on the Human Resources Team will include, but are not limited to:
- Coordinating office operations for the Human Resources Office.
- Handling telephone and email inquiries on a variety of personnel-related topics, responding to routine inquiries, and directing more technical questions to appropriate staff.
- Distributing and handling personnel correspondence ensuring timeliness, completeness, and accuracy.
- Maintaining agency performance and probationary tracking tools, as well as distributing and following up on regular notifications for the probationary process.
- Maintaining employee personal history files, ensuring confidentiality and data integrity.
- Administering employee parking and security IDs.
Minimum Qualifications The successful candidate should be able to work well both independently and as part of a team, have strong interpersonal skills, and the ability to manage competing priorities. The candidate should possess strong communication skills and be comfortable learning new systems.
All positions are located in Albany, NY, and weekly onsite work is required coupled with some remote work flexibility. Mandatory overtime may be required.
Additional Comments Benefits of Working at DOB
Learn about DOB’s benefits: including wellness perks; work-life balance programs; and learning and development opportunities on our Benefits and Perks page.
Experience of Working at DOB
Entry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment video series.
How to Apply
To be considered for this position with DOB, please visit our Careers Page and select this title from the list of current opportunities, and then select ‘Apply Now’.
You may also complete a General Interest Application located at the top of the Open Positions page. By selecting your areas of interest, you will be considered for all current and future open positions at DOB. Applications will remain available for our hiring managers for 3 months.
If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact CareerOpportunities@budget.ny.gov.
AN EQUAL OPPORTUNITY EMPLOYER
The Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide religious accommodations during the hiring process for those in need. If you have a disability or special need that requires a reasonable accommodation, please send a request to Accessibility@budget.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.
Salary : $44,879 - $56,718