Office Assistant 1 (NY HELPS)

Duties Description This position is located in the Administrative Services Bureau
Duties:

The Office of the New York State Attorney General (OAG) is seeking a professional and service-oriented Receptionist for the New York City Office. The Receptionist will maintain a courteous and welcoming office environment and will, in most instances, serve as the first point of contact for OAG guests and visitors. The incumbent will also coordinate meetings between OAG staff and their guests, with a primary responsibility of assisting with the management of calendars for the OAG conference center.

• Answer and direct incoming telephone calls.
• Greet visitors and connect them with their host.
• Manage scheduling for the OAG conference center, which includes sixteen (16) conference rooms with various technological capabilities.
• Maintain a professional and presentable reception area.
• Ensure all conference rooms are properly set up and maintained.
• Troubleshoot minor printer and equipment issues.
• Place catering orders for meetings and events when requested.
• Assist staff with inquiries and escalate issues as necessary.
• Support meeting setup and breakdown.
• Order front desk and office supplies as needed.
• Create and submit guest registration requests through the building’s secure access platform.
• Perform other administrative duties as assigned.

Preferred Qualifications

• Strong interpersonal and customer service skills, with a professional and welcoming demeanor.
• Clear written and verbal communication skills, along with the ability to work effectively with staff, visitors, and external guests.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities efficiently.
• Proficiency with Microsoft Office applications and scheduling tools preferred.
  

Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state’s environment.

Careers with the State offer multiple benefits, including paid vacation leave (13 days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

HOURS
The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week). Scheduling determinations depend on the needs of each Bureau and will be communicated during interviews.

ADDITIONAL COMMENTS
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG. This agency does not participate in E-Verify for work authorization purposes.

• Positions located in New York City receive an additional $4,000 downstate adjustment location pay annually.