Executive Secretary

Duties Description The New York State Assembly Ways and Means Committee is currently looking for an organized, detail-oriented and dependable individual to fill a full-time position as an Executive Secretary.

The candidate must have the ability to work a flexible schedule that may include some long hours, and possible nights. Two-three years of executive secretarial or administrative support experience preferred and proficient in Microsoft Office a must.

GENERAL RESPONSIBILITIES OF EMPLOYEE:

• Assists the Deputy Director(s) in the performance of administrative responsibilities.

• Lends support to the staff by producing formal typewritten or printed documents, and by providing communication services such as reception of visitors, routing of calls and messages, and maintenance of information and files.

• Responsible for typing or printing the written work product as needed, and other clerical and communications functions including:
  

• Maintain schedules

• Preparation of memoranda, correspondence, reports, notices, bill drafts, public mailings, and other routine documents.

• Receiving and routing telephone requests, and

• Maintaining a filing system.

• Performs routine clerical operations, such as preparing supply lists, routing mail and obtaining messengers.

• Reports to the Office Manager/Administrative Officer

• Performs such other duties as are necessary to the proper operation of this office.
  

Minimum Qualifications -Excellent verbal and written skills. Highly organized.

• Proficient in Microsoft Office. Minimum of 2-3 years relevant experience in an office environment.

• Legislative experience preferred